Legal Operations Coordinator

The Independent Order of Foresters; Toronto; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in legal services is seeking a Legal Operations Coordinator to support their General Counsel and legal team. This role involves managing schedules, regulatory filings, and project coordination, ensuring organizational efficiency and effective legal operations. Ideal candidates will have a diploma in Legal Administrative Studies and 3-5 years of relevant experience.

Qualifications

• Minimum 3-5 years experience as a Legal Assistant or Coordinator.
• Post secondary diploma in Legal Administrative Studies.
• Excellent skills in MS Office and communication.

Responsibilities

• Provide calendar support and high-level legal administrative assistance.
• Manage regulatory filings and coordinate project initiatives.
• Maintain Legal Matter Management System and legal files.

Skills

Organizational Skills

Analytical Skills

Project Management Skills

Customer Service Skills

Communication Skills

Education

Post secondary diploma in Legal Administrative Studies

Tools

MS Office

OneDrive

SharePoint

Adobe Pro

Job description

Reporting directly to the Team Lead Legal Operations and Senior Corporate Paralegal this role is primarily responsible for providing support to the General Counsel Legal Services and other Counsel. The Legal Operations Coordinator also delivers high quality timely and accurate broad based administrative and project related support to members of the Legal Compliance and Special Investigation Unit / Complaints (the department). The successful candidate will be instrumental in supporting the departments organizational and operational efficiencies.

Job Description

Key Responsibilities

• Provide calendar support to the General Counsel adjusting priorities and rescheduling as necessary. Maintain an organized daily schedule and ensure efficient daily operations
• Provide high level legal administrative support and assist with project coordination for the AVP Legal Operations and Assistant Corporate Secretary and other members of the Legal Team; including preparation of draft reports materials correspondence memos spreadsheets PowerPoint presentations coordinate meeting agendas as required
• Accurately forecast and manage annual regulatory filings and license renewals for Foresters and its subsidiaries ensuring timely resolution of any deficiencies
• Identify coordinate and assist with implementation plans applications and methods to support office initiatives and projects to improve office efficiency and productivity
• Assist with the development and / or support of programs that optimize sharing collaboration and finding knowledge across the department
• Administer and maintain Foresters Legal Matter Management System and maintain well-organized complete and accurate legal files
• Provide input and assist in developing and maintaining the Employee Portal relative to the legal department policies procedures functions and delivery of service as well as contribute to the ongoing improvement and streamlining of department operations
• Maintain the Legal Teams off-site database and assist with implementation of a new off-site tool
• Book travel arrangements assist in management of department expenses and oversee invoice process including e-billing and Legal Teams accruals and financial year-ends
• Assist in developing and maintaining a system for effective onboarding of new department personnel
• Assist with developing and maintaining department policies guidelines and training
• Maintain departments Business Continuity Plan and organizational charts
• Onboard new law firms maintain accurate records of active ones address administrative queries and update the Legals Matter Management System
• Maintain the office supply cabinet and legal library
• Back up to EA & Board Liaison assisting with Chief Legal Administrative and Membership Officers calendar management Board and Committee meeting process and logistics including meetings materials electronic BoardBooks and technology

Key Qualifications

• Minimum of 3-5 years experience in a Legal Assistant or coordinator capacity working at an executive level preferably with a focus on legal regulatory or insurance operations
• A strong alignment with Foresters organizational values
• Post secondary diploma in Legal Administrative Studies / Legal Assistant or equivalent experience in a legal environment
• Superior organizational analytical and project management skills
• Excellent computer skills with superior knowledge of MS Office OneDrive / SharePoint Acrobat Adobe Pro and other software including legal matter management systems
• Strong ability to work under pressure and multi-task in a demanding and frequently changing environment
• High degree of initiative confidence and self-direction
• Must be self-motivated and solution driven
• Confident verbal and written communication skills with polished professional writing and the ability to proof-read and craft organization documents
• Ability to handle sensitive and confidential material with the utmost professionalism
• Exceptional customer service skills and the ability to develop and establish effective working relationships with key stakeholders outside counsel law firms and vendors as well as members of the department and develop mutually beneficial partnerships with internal clients
• Self-motivated team player with demonstrated creativity innovation and solution oriented
• Expected to solve simple to moderate problems and evaluate information for the purposes of making recommendations within generally established guidelines
• A strong desire to learn and grow. Always seeking opportunities to be more effective and contribute to Foresters
• Willingness to work extra hours when required

LI-Hybrid

Equal Opportunity Employment and Inclusion at Foresters Financial we are committed to sustaining an equal opportunity environment for all job applicants. We embrace Inclusion Diversity and Equity (IDE) as a core strategic objective for building strong innovative teams in which all our employees can show up wholly and authentically as themselves.

Foresters Financial strives to provide an accessible candidate experience for prospective employees with different abilities. If you anticipate needing any type of accommodations during the recruitment process please email in advance of your appointment.

Thank you for choosing Foresters. Only those candidates who will be selected for further consideration will be contacted by our Talent Acquisition Team.

Required Experience :

Key Skills

Diploma,Jpa,Community Support,Infection Control,Contract Management,ACCA

Employment Type : Full-Time

Experience : years

Vacancy : 1

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Legal Coordinator • Toronto, Ontario, Canada