Legal Coordinator

First Capital REIT; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in commercial real estate in Toronto is seeking a Legal Coordinator to support its Legal team. The successful candidate will handle leasing documents, maintain organization in legal filing, and ensure compliance with company processes. This engaging role requires strong analytical skills, attention to detail, and effective communication. The company values its employees and provides competitive benefits, fostering a collaborative work environment.

Benefits

Company-matched savings plans

Fully paid extended healthcare benefits from day one

Annual wellness subsidy

Employee referral program

Rewards and Recognition Programs

Paid time off during December holiday season

Qualifications

• Previous related experience in a law firm or commercial real estate company.
• Knowledge of commercial leasing or commercial contracts.
• Experience with drafting and negotiating complex commercial leases is an asset.

Responsibilities

• Review and process commercial leasing and property management documents for execution.
• Ensure legal documentation aligns with company policies.
• Track all documents in VTS and manage electronic filing.

Skills

Analytical skills

Organizational skills

Communication skills

Problem-solving

Attention to detail

Education

Legal Assistant Diploma or Certificate

Tools

Microsoft Office Suite

DocuSign

VTS (View the Space)

Job description

First Capital [TSX : ] owns, operates, and develops grocery anchored open air centres in neighbourhoods with the strongest demographics in Canada. Through the expertise and collaboration of our team, we create thriving properties which generate value for businesses, investors and our neighbourhoods. As one of the Greater Toronto Area’s top employers, we foster a vibrant culture that ensures equal opportunity and well-being for all employees in a dynamic workplace. We are proud to provide rewarding opportunities to build meaningful careers in a fun and high performing environment. THE ROLE : As Legal Coordinator, you will be responsible for providing administrative support to our Legal team. As the successful candidate for this role, you are analytical with excellent organizational skills, strong attention to detail, and self-motivated to work independently. WHAT YOU WILL DO :

• Review and process commercial leasing and property management documents for execution by authorized signing officers of owner companies and tenants using DocuSign primarily.
• Track all documents in VTS and process for execution.
• Ensure legal documentation is in line with company policies, procedures, strategies and approved signing authority.
• Process all electronic filing, saving, and helping keep the western legal team organized on a daily basis.
• Work closely with the Leasing team to ensure deals are processed and completed in a timely manner.
• Update the Restrictive Covenant Binder as needed.
• Conduct corporate and Land Title searches.
• Process all regional legal invoices.
• Quarterback deals between the legal team and external counsel; and
• Participate in special projects and take on other duties as assigned.

WHAT YOU BRING :

• Legal Assistant Diploma or Certificate, with previous related experience in a law firm or commercial real estate company.
• Knowledge of commercial leasing or commercial contracts.
• Experience with drafting and negotiating sophisticated complex commercial leases and ancillary legal documents is an asset.

WHAT YOU NEED TO BE SUCCESSFUL :

• Well-developed communication skills to effectively collaborate across all levels within and outside the organization.
• Outstanding time management and organizational capabilities to coordinate multiple competing priorities and deadlines.
• Pragmatic approach to problem-solving and analytical review with a high level of attention to detail.
• Strong general computer skills, including proficiency in Microsoft Office Suite; Knowledge of DocuSign and VTS (View the Space) is an asset.

WHAT WE OFFER : We invest in People. Along with our competitive compensation packages—we’re always thinking of new ways for our people to share in the company’s success. We are very proud to offer the following to our employees :

• Company-matched savings plans
• Fully paid extended healthcare benefits from day one
• Annual wellness subsidy
• Employee referral program
• Rewards and Recognition Programs
• Paid time off during December holiday season