Legal-Company Secretary-Americas

GHD; Southwestern Ontario; Hybrid; CAD 120,000 - 150,000; Full time

Job summary

A global engineering consultancy is seeking a Company Secretary for the Americas to manage corporate governance and regulatory obligations across the US, Canada, and Chile. The role involves providing legal advice related to share plans, ensuring compliance, and supporting board activities. Ideal candidates will have over 10 years of legal experience and relevant qualifications. This position offers a hybrid work model with a focus on commitment and team collaboration.

Benefits

Hybrid work model

Career development opportunities

Diverse and inclusive work environment

Qualifications

• 10+ years legal experience in Canada corporate law or in-house.
• Admission in good standing to a US or Canadian bar.
• Proven experience in delivering strong commercial/financial advice.

Responsibilities

• Manage corporate governance and legal obligations for GHD Americas.
• Provide legal advice on share plans and oversight of compliance.
• Prepare board meetings and support documentation.

Skills

Corporate governance knowledge

Legal advice experience

Regulatory compliance

Strong client focus

Confidentiality

Education

Relevant tertiary and professional qualifications

Job description

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

Who are we looking for?

GHD is looking for a Company Secretary – Americas. This position is open to candidates across Canada or the US but will ideally be based in a GHD office in the central or western part of Canada or the US. As part of a global Company Secretariat team and working closely with the Enterprise Company Secretary, you will be responsible for management of the corporate governance, legal and regulatory obligations in GHD Americas economic region (US, Canada, and Chile). This will include providing legal advice in relation to the operation of GHD’s share plans and issue of securities in the region, management of all corporate governance activities for GHD’s Americas subsidiaries, corporate structure advice, director education, maintenance of all corporate licences and hoc support for GHD’s M&A team when undertaking acquisitions in the Americas (corporate due diligence). Advice in relation to the corporate governance, legal and regulatory obligations of GHD Foundation (registered charities) in the US and Canada is also required.

Our Hybrid Work Model :

Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, three days a week to contribute, connect and excel in our vibrant environment.

In an ever-changing world, it requires creativity and innovation to stay ahead.

We’re seeking the curious, those who are stimulated by fresh thinking and a desire to shape our communities in new, positive ways.

As part of a truly global team, working on complex and rewarding projects, you'll be at the forefront of driving change.

See what the power of commitment can do for you!

Working with an energetic and high performing team, this position offers a variety of work and will see you involved in :

• Supporting the Enterprise Company Secretary in the provision of the corporate governance, legal and regulatory obligations in GHD Americas economic region (US, Canada, and Chile), which includes :
• Legal advice in relation to the US, Canadian and Chile share plans.
• Oversight of share issues / transfers to ensure compliance with issuing exemptions is maintained and filings are current in all relevant jurisdictions.
• In conjunction with Share Registry, responding to ad hoc shareholder queries.
• At the direction of the Enterprise Company Secretary, managing the Americas corporate structure, including attending to new corporate registrations and de-registrations of surplus entities.
• Delivery of all company secretarial activities for GHD entities incorporated in USA, Canada, and Chile, including preparation of board agendas, board papers, minutes, and resolutions, ensuring director and shareholder meetings are convened in accordance with legal or other requirements, coordinating board meetings, supporting the Chair and other directors, and following up after meeting actions.
• Maintaining corporate records and attending to regulatory filings.
• Advising the Americas subsidiary boards on good practice in corporate governance, including providing continuous learning opportunities for directors and officers of the Americas subsidiary companies and ensuring awareness of applicable legal and regulatory requirements.
• Developing and coordinating director inductions for Americas subsidiary companies.
• Support for Americas M&A due diligence, as required.
• Providing advice in relation to the corporate governance, legal and regulatory obligations of GHD’s registered North American charities - GHD Foundation (USA) and GHD Foundation (Canada).
• Mentoring and facilitating the development of the Assistant Company Secretary – Americas.
• Collaboration with the Americas Legal Team in managing Americas corporate license portfolio.
• Promoting GHD’s compliance framework to safeguard the integrity of the organization.
• Development, implementation, communication and maintenance of compliance policies, processes, and procedures.
• Limited travel as needed.

What you will bring to the team :

• 10+ years legal experience in Canada corporate law firm and / or in-house environment.
• Relevant tertiary and professional qualifications (including admission in good standing to a US or Canada bar).
• Data savvy, with strong commercial / financial foresight or proven experience in deliver
• Reputation for high levels of trust, discretion and confidentiality and a role model for GHD’s values.
• Strong client focus and genuine desire to assist shareholders, board, and team members.
• Ability to engage in limited travel as needed.

Take on some of the world’s toughest challenges - with everyone at GHD backing you every step of the way.

We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact.

See where your commitment could take you with GHD.

As a diverse and inclusive organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal-opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.