Legal Assistant (UTemp)

InsideHigherEd; Northwestern Ontario; Hybrid; CAD 30,000 - 60,000; Full time

Job summary

UTemp, the University of Toronto's staffing service, is hiring an Administrative Assistant. The role supports the Office Manager and requires proficiency in MS Office, excellent communication skills, and a background in a legal or academic environment. Key responsibilities include managing office operations and maintaining confidentiality.

Qualifications

• Minimum three years of experience providing administrative support.
• Experience in a University environment is desirable.
• Knowledge of administrative policies and legal processes is an asset.

Responsibilities

• Support the Office Manager in administering office operations.
• Assist with team initiatives and projects as required.
• Handle confidential and sensitive material with discretion.

Skills

Proficiency with MS Office365

Scheduling

Effective problem solving

Education

College Diploma in legal / secretarial assistant or law clerk program

Tools

iManage

SharePoint

Job description

UTemp is the University of Toronto's short-term staffing service. The UTemp team handles each project with a unique hands-on approach to ensure we find the best candidate for the job. We strive to create long-lasting and successful relationships by finding individuals with strong professional office skills and work ethic.

Description : UTemp is hiring!

The incumbent provides a broad range of support to the Office Manager in administering the operation of the Office of the University Counsel and supports team initiatives and projects, as required.

This position is hybrid working one day per week onsite.

Qualifications Required :

Experience :

Minimum three (3) years of experience providing administrative support. Experience providing support in a University environment is highly desirable. Knowledge of University administrative policies and procedures is an asset. Experience in paralegal, legal clerical, or legal administrative environment is highly valued.

Skills :

Proficiency with MS Office365, scheduling, e-mail and cloud based software; typing speed of 70 w.p.m. Familiarity with web search and research tools; effective problem solving skills. Familiarity with iManage and SharePoint an asset.

Education :

College Diploma in legal / secretarial assistant or law clerk program or equivalent combination of education and experience is preferred.

Other :

Excellent written communication skills. Ability to work with extremely confidential and sensitive material. Excellent interpersonal communications skills, including tact, diplomacy and client service focus. Excellent organizational and time-management skills. Excellent file management skills. Ability to assimilate and interpret significant amounts of information. Ability to meet deadlines. Ability to prioritize tasks and responsibilities. Flexibility with regard to types of tasks. Precision, accuracy, must pay meticulous attention to detail. Outstanding public relations skills e.g. tact, diplomacy, client service orientation. Familiarity with or ability to learn and apply fundamentals of legal processes.

Start Date : July 21, 2025

Closing Date : 06 / 11 / 2025,11 : 59PM ET

Employee Group : Confidential

Appointment Type : Budget - Casual

Schedule : Monday to Friday; 9 : 00am - 5 : 00pm

Pay Scale Group & Hiring Zone : $38.60 / hour

Job Category : Administrative / Managerial

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Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http : / / uoft.me / UP .

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [emailprotected] .

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