Legal Assistant - Legal Services Division Open Talent Pool

Government of Alberta; Edmonton, Calgary; Hybrid; CAD 54,000 - 67,000; Full time

Job summary

An established industry player in the public sector is looking for a dedicated Legal Assistant to join their team. This role is pivotal in supporting legal teams by preparing documents, managing schedules, and ensuring compliance with court procedures. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and attention to detail. You will have the opportunity to work in a collaborative atmosphere that values diversity and inclusion, while also benefiting from flexible work arrangements. If you are passionate about legal administration and eager to make a meaningful impact, this is the perfect opportunity for you.

Benefits

Positive workplace culture

Work-life balance

Flexible work arrangements

Leadership and mentorship programs

Qualifications

• 1 year of experience as a Legal Assistant or Paralegal required.
• Proficiency in Microsoft Office and Adobe is essential.

Responsibilities

• Prepare and process legal documents and court filings.
• Manage electronic and paper filing systems efficiently.

Skills

Legal Administration

Attention to Detail

Teamwork

Independent Work

High Volume Workload Management

Education

Legal Assistant or Paralegal Experience

Relevant Education

Tools

Microsoft Office (Word, Excel, PowerPoint)

Adobe

Prolaw

Action Request Tracking System (ARTS)

CanLii

Westlaw

Job description

Job Information
Job Title: Legal Assistant - Legal Services Division Open Talent Pool
Job Requisition ID: 65999
Ministry: Justice
Location: Edmonton and Calgary
Full or Part-Time: Full Time or Part Time
Hours of Work: 36.25 hours per week
Permanent/Temporary: Permanent or Temporary or Wage
Scope: Open Competition
Closing Date: Open until suitable candidates are found
Classification: Legal Administration 2
Salary: $2073.50 to $2549.41 bi-weekly ($54,118 - $66,539/year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported.

This competition will be used to fill current and future vacancies for temporary and permanent salaried positions as well as part-time wage positions in both Edmonton and Calgary within the Legal Services Division.

Candidates who are successful in the selection process will be placed in a talent pool for the location(s) they have identified in the application process. The number of positions to be filled has not been identified at this time.

Are you looking for a new and exciting opportunity to utilize your legal administration skills? If so, take the next step and develop a career with us in an atmosphere that fosters learning and growth in a supportive, respectful, and healthy work environment!

The Legal Assistants within our division play an integral part in all of our teams. In these challenging legal assistant roles you will assist the legal team by:

• Preparing and processing a variety of documents from lawyer’s written or verbal instructions
• Preparing and drafting letters, memos, agreements and reports
• Editing and formatting various documents in Word, Excel, and PowerPoint
• Uploading documents into Prolaw
• Preparing and filing pleadings and other court documents such as briefs, orders, books of authorities, factums, affidavits, affidavit of records, responses to undertakings and trial binders
• Preparing and editing all electronic court documents, often from numerous lawyers’ input, and filing/e-filing those documents according to the Rules of Court
• Continuing to stay up to date and following all procedural changes from the Court
• Maintaining and organizing electronic and paper filing system, calendars and diary systems
• Maintaining strong Outlook calendar management through arranging appointments, scheduling meetings, making travel arrangements
• Managing files by liaising with a variety of clients, counsel, and the courts
• Working in a team environment, assisting several lawyers and working closely with other legal assistants on the team
• Utilizing research tools such as CanLii, Westlaw to pull and cite various cases and statutes
• Conducting regular case law searches for legal officers
• Effectively managing and organizing legal files and documents in preparation for court proceedings
• Completing other duties as required

To succeed in this role, you will need to pay attention to detail and demonstrate an ability to encourage others and work as part of a team. You must also be able to work independently and handle a high-volume workload for multiple lawyers and executive directors while meeting necessary deadlines and ensuring high quality standards are met.

Qualifications

Requirements:

• 1 year of related experience working as a Legal Assistant or Paralegal with a Law Firm or other agency
• Proficiency in the Microsoft Office program (Word, Excel, PowerPoint) and Adobe is required.
• Strong knowledge of civil court procedures, relevant legislation, and high volume litigation experience is required.

Equivalency: Directly related experience or education considered on the basis of:

• one year of experience for one year of education or
• one year of education for one year of experience.

Assets include experience with:

• Action Request Tracking System (ARTS) or equivalent tracking systems
• Prolaw
• Legal research

Applications without a cover letter that clearly and concisely demonstrates how the qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies will not be considered.

If a security screening is required:

• Final candidates will be required to undergo a security screening.
• Any costs associated with obtaining the required documents/checks as noted or interview travel expenses, will be the responsibility of the candidate.

Links and information on what the GoA has to offer to prospective employees:

• Positive workplace culture and work-life balance
• Opportunity to participate in flexible work arrangements such as working from home up to two days per week and modified work schedule agreement.
• Leadership and mentorship programs.

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information.

Closing Statement
This competition may be used to fill future vacancies, across the Government of Alberta, at the same or lower classification level.

We thank all applicants for their interest. All applications will be reviewed to determine which candidates' qualifications most closely match the advertised requirements.

If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Opeyemi Asamaat at [e-mail].