Legal Assistant - Legal Services Division Open Talent Pool

Job Information

Job Title: Legal Assistant - Legal Services Division Open Talent Pool

Job Requisition ID: 65999

Ministry: Justice

Location: Edmonton and Calgary

Full or Part-Time: Full Time or Part Time

Hours of Work: 36.25 hours per week

Permanent/Temporary: Permanent or Temporary or Wage

Scope: Open Competition

Closing Date: Open until suitable candidates are found

Classification: Legal Administration 2

Salary: $2073.50 to $2549.41 bi-weekly ($54,118 - $66,539/year)

The Government of Alberta is committed to a diverse and inclusive public service that reflects the population we serve to best meet the needs of Albertans. Consider joining a team where diversity, inclusion and innovation are valued and supported.

Role Responsibilities

The Legal Assistants within our division play an integral part in all of our teams. In these challenging legal assistant roles you will assist the legal team by:

• Preparing and processing a variety of documents from lawyer’s written or verbal instructions
• Preparing and drafting letters, memos, agreements and reports
• Editing and formatting various documents in Word, Excel, and PowerPoint
• Uploading documents into Prolaw
• Preparing and filing pleadings and other court documents such as briefs, orders, books of authorities, factums, affidavits, affidavit of records, responses to undertakings and trial binders
• Preparing and editing all electronic court documents, often from numerous lawyers’ input, and filing/e-filing those documents according to the Rules of Court
• Continuing to stay up to date and following all procedural changes from the Court
• Maintaining and organizing electronic and paper filing system, calendars and diary systems
• Maintaining strong Outlook calendar management through arranging appointments, scheduling meetings, making travel arrangements
• Managing files by liaising with a variety of clients, counsel, and the courts
• Working in a team environment, assisting several lawyers and working closely with other legal assistants on the team
• Utilizing research tools such as CanLii, Westlaw to pull and cite various cases and statutes
• Conducting regular case law searches for legal officers
• Effectively managing and organizing legal files and documents in preparation for court proceedings
• Managing your time effectively under strict deadlines
• Completing other duties as required

To succeed in this role, you will need to pay attention to detail and demonstrate an ability to encourage others and work as part of a team. You must also be able to work independently and handle a high-volume workload for multiple lawyers and executive directors while meeting necessary deadlines and ensuring high quality standards are met.

Qualifications
Requirements:

• A Legal Assistant or Paralegal diploma
• 1 year of related experience working as a Legal Assistant or Paralegal with a Law Firm or other agency
• Proficiency in the Microsoft Office program (Word, Excel, PowerPoint) and Adobe is required.
• Strong knowledge of civil court procedures, relevant legislation, and high volume litigation experience is required.

Equivalency: Directly related experience or education considered on the basis of:

• one year of experience for one year of education or
• one year of education for one year of experience.

Assets Include Experience With

• Action Request Tracking System (ARTS) or equivalent tracking systems
• Prolaw
• Legal research

Applications without a cover letter that clearly and concisely demonstrates how the qualifications meet the advertised requirements will not be considered.

Notes
This competition will be used to fill current and future vacancies for temporary and permanent salaried positions as well as part-time wage positions in both Edmonton and Calgary within the Legal Services Division. Wage positions have no guaranteed hours of work.

How To Apply
Applicants are advised to provide information that clearly and concisely demonstrates how their qualifications meet the advertised requirements, including education, experience, and relevant examples of required competencies.

Candidates are required to apply for a job online. Please visit https://www.alberta.ca/job-application-resources#before for more information. If you require any further information on this job posting or require an accommodation during the recruitment process, please contact Opeyemi Asama at Opeyemi.Asama@gov.ab.ca.