legal assistant - immigration

SDI Immigration Ltd.; Winnipeg; On-site; CAD 40,000 - 50,000; Full time

Job summary

A legal firm in Winnipeg is seeking an experienced administrative assistant to coordinate information flow, prepare legal documents, and manage scheduling. The ideal candidate will have strong organizational and communication skills, with a focus on client service. A minimum of two years in a related field is required, along with proficiency in MS Office. This is a permanent position offering 30 to 40 hours of work per week with free parking available.

Benefits

Free parking available

Qualifications

• 2 years to less than 3 years of experience in a legal environment.
• Experience with correspondence and immigration processes.
• Basic security clearance required.

Responsibilities

• Coordinate the flow of information.
• Review and proofread documents for compliance.
• Prepare and draft legal documents.
• Schedule and confirm appointments.
• Maintain filing system.

Skills

Attention to detail

Excellent written communication

Client focus

Organizational skills

Multitasking ability

Dependability

Team player

Education

College/CEGEP

Tools

MS Word

MS Office

Adobe Acrobat Reader

Job description

Overview

Work Term: Permanent

Work Language: English

Hours: 30 to 40 hours per week

Education: College/CEGEP

Experience: 2 years to less than 3 years or equivalent experience

Work setting

• General law practice

Responsibilities

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Train staff
• Maintain filing system
• Record and prepare minutes of court sessions, meetings or conferences
• Determine and establish office procedures and routines
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Organize and maintain procedures for the keeping of records
• Draw up legal documents and prepare statements of legal opinion

Computer and technology knowledge

• MS Word
• MS Office
• Electronic mail
• MS Windows
• Adobe Acrobat Reader

Area of work experience

• Correspondence
• Immigration

Security and safety

• Basic security clearance

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask

Screening questions

1. Are you currently legally able to work in Canada?
2. Are you willing to relocate for this position?
3. Do you have previous experience in this field of employment?
4. What is the highest level of study you have completed?

Other benefits

• Free parking available