Legal Assistant II

TD Bank; Burlington; On-site; CAD 42,000 - 64,000; Full time

Job summary

Join a leading financial institution as a Legal Assistant, where you'll provide vital support to lawyers while managing diverse legal documentation and client interactions. This role is perfect for a motivated self-starter with strong organizational skills and a knack for problem-solving. You'll thrive in a dynamic environment, ensuring that legal processes run smoothly and efficiently. If you are passionate about the legal field and eager to contribute to a team that values professional growth and development, this opportunity is for you. Embrace a career where your efforts make a real difference in the lives of clients and colleagues alike.

Benefits

Career Development Opportunities

Health and Wellness Programs

Flexible Work Arrangements

Employee Assistance Programs

Accessibility Accommodations

Qualifications

• 3+ years of litigation experience in a legal secretarial role.
• Strong communication and client service skills are essential.

Responsibilities

• Provide legal secretarial support to lawyers and manage their schedules.
• Prepare and edit legal documents, ensuring accuracy and compliance.

Skills

Legal Document Preparation

Proofreading and Editing

Client Service Skills

MS Office Proficiency

Interpersonal Skills

Organization Skills

Creative Problem-Solving

Education

College Diploma in Legal Secretarial

Tools

MS Office

Standard Office Equipment

Job description

Job Requisition ID: R_1376109

Location: Calgary, Alberta, Canada

Schedule: 35 hours

Sector: Legal

Salary Details: $42,500 - $63,700 CAD

TD is committed to offering fair and equitable compensation to all colleagues. Opportunities for growth and skill development are essential characteristics of the colleague experience at TD. Our compensation policies and practices are designed to allow colleagues to progress in the salary scale over time, as they improve in their roles. The offered base salary may vary based on the candidate's skills and experience, professional knowledge, geographical location, and other specific needs of the sector and the company.

As a candidate, we encourage you to ask questions about compensation and have an open conversation with your recruiter, who can provide you with more precise details about this position.

Job Description:

TD Insurance is part of TD Bank Financial Group, one of Canada’s largest financial institutions. TD Insurance helps protect clients from the ‘accidents of life’ with a wide range of products including credit protection, life, health, travel, home, and auto insurance.

This opportunity will provide legal secretarial support to one or more lawyers and maintain a close and highly responsive relationship to the day-to-day activities of the Lawyer(s).

Main Responsibilities:

1. Prepare through transcription of written or recorded documents, standard legal documents i.e. correspondence, factums, motions, summonses, etc.
2. Draft standard legal documents, correspondence, and pleadings for review by lawyer(s). Edit grammar, punctuation, and spelling as needed.
3. Exercise initiative and judgment in Lawyer’s absence, i.e. negotiate extensions of time. Prioritize and respond to diverse incoming communications.
4. Provide client service to both internal and external clients.
5. Manage Lawyer's calendar i.e., schedule appointments, coordinate appearances.
6. Answer a wide variety of telephone inquiries based on knowledge of the case. Respond to inquiries exercising good judgment and discretion.
7. Respond to written or telephone inquiries with a standard letter. Compose and prepare routine inquiries.
8. Establish, maintain, and when necessary, revise lawyer’s files.
9. Assist in the development and maintenance of standard office precedents and procedures.
10. Perform additional duties as requested such as arranging medical exams, reception relief, maintaining lists of witnesses, subpoenas, fees, etc.
11. Adhere to appropriate ethics of the role; follow and comply with company policies and methodologies.
12. Ensure information is provided and shared with appropriate individuals in a timely fashion.
13. General administrative duties including photocopying, filing, mail, etc.
14. Responsible for answering questions or providing guidance for less experienced legal assistants.

Qualifications:

1. College diploma in legal secretarial and 3+ years of litigation experience.
2. Ability to proof and edit legal documents.
3. You are a motivated self-starter with the capability to work productively under pressure.
4. Excellent oral and written communication skills.
5. Strong interpersonal and client service skills, professional and positive demeanor.
6. Superior organization and priority-setting skills, strong work ethic, and ability to multi-task.
7. Ability to conceptualize and possess creative problem-solving skills.
8. Intermediate MS Office skills; knowledge of standard office equipment and word processing.

About Us: As part of TD Bank Group, one of Canada's most important financial institutions, we care for Canadian families by providing easy access to the best advice, protection, and support when they need it.

Our Total Compensation Program: Our total compensation program reflects the investments we make to help our colleagues and their families achieve their mental, physical, and financial well-being goals.

Additional Information: We are excited that you are considering a career at TD. We care about helping our colleagues succeed in their personal and professional lives.

Accessibility: Accessibility is important to us. Please let us know if you require any accommodations (accessible meeting rooms, captions for virtual interviews, etc.) to participate fully in the interview process.

Language Requirements (Quebec only): Not Applicable