Legal Assistant, Float

Osler, Hoskin & Harcourt LLP; Toronto; On-site; CAD 45,000 - 70,000; Full time

Job summary

A leading business law firm in Canada seeks a Legal Assistant, Float for its Toronto office. The role involves providing administrative support, managing client accounts, and coordinating meetings. Ideal candidates should have a Community College Certificate in Legal Studies, 3-5 years of experience, and strong skills in MS Office. The position operates under a hybrid work model, combining in-office and remote work.

Qualifications

• 3-5 years of legal assistant experience.
• Positive attitude and professionalism.
• Teamwork and independence in a fast-paced environment.

Responsibilities

• Manage inbox and calendar, organize meetings, and prepare documentation.
• Serve as point of contact for clients and stakeholders.
• Administer client accounts, including billing and inquiries.
• Coordinate logistics for client meetings and travel.
• Support client development activities and maintain databases.
• Manage new file setup and document workflows.
• Conduct research and prepare for audit inquiries.

Skills

Communication Skills

Technical Skills

Attention to Detail

Client Service

Organizational Skills

Education

Community College Certificate in Legal Secretarial Assistant program

Tools

MS Office

Job description

Join to apply for the Legal Assistant, Float role at Osler, Hoskin & Harcourt LLP

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms, advising many of Canada’s corporate leaders, as well as U.S. and international parties. Our over 1,000 firm members are based in Toronto, Montréal, Ottawa, Vancouver, Calgary, and New York.

We pride ourselves on attracting talented legal professionals and fostering a supportive and dynamic work environment. Our lawyers, students, management, and staff work together to create a unique firm culture that promotes mentoring and idea exchange.

We are currently recruiting a Legal Assistant, Float for our Toronto office. The successful candidate will provide administrative and practice management support across various practice areas. Strong communication, technical skills, initiative, attention to detail, and the ability to work independently in a fast-paced environment are essential. Client service, organizational, and practice management skills are also required.

Major Responsibilities and Duties

• Manage the LP’s inbox and calendar, monitor emails, organize meetings, and prepare documentation.
• Serve as a point of contact for clients and internal / external stakeholders, providing assistance and information as needed.
• Administer client accounts, including billing, follow-ups, prebills, and addressing client inquiries.
• Coordinate logistics for client meetings, travel, and hospitality arrangements.
• Support client development activities, maintain LP bios, and update client relationship databases.
• Manage new file setup, including client intake, workspace management, and document system organization.
• Coordinate document workflows, including drafting, formatting, and distribution of documents and correspondence.
• Research, prepare for, and follow up on audit inquiries.

Position Requirements

Education and Experience

The ideal candidate will have a Community College Certificate in a Legal Secretarial Assistant program or equivalent, strong MS Office skills, and 3-5 years of legal assistant experience. A positive attitude, professionalism, and teamwork are essential. An equivalent combination of education, training, and experience is acceptable.

We currently operate under a hybrid work model, primarily in-office with flexibility for remote work up to 2 days per week.

Accessibility and Accommodation

Osler is committed to diversity and inclusion. We welcome applications from people with disabilities and diverse backgrounds. Accommodations are available upon request throughout the hiring process.

Background and Reference Checks

Employment offers are conditional upon background and reference checks, including criminal record, credit, and educational verifications.

If you meet the requirements and are interested, please submit your cover letter and résumé by the closing date.