Legal Assistant – Corporate (Wills and Estates)

Perley-Robertson, Hill & McDougall LLP/s.rl.; Ottawa; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a dedicated Legal Assistant to join their Corporate Department. This pivotal role involves providing essential administrative support for corporate transactions and Wills and Estates matters. The successful candidate will ensure that all administrative procedures are executed efficiently, maintaining high standards of quality and client service. If you have a strong background in legal administration and are looking to contribute to a dynamic team, this position offers an excellent opportunity to develop your skills in a supportive environment.

Qualifications

• Minimum of two years of experience in a law office setting.
• Strong knowledge of Office 365 applications is essential.

Responsibilities

• Prepare legal documents and correspondence with quality assurance.
• Manage client files and respond to inquiries effectively.

Skills

Organizational Skills

Attention to Detail

Communication Skills

Interpersonal Skills

Discretion

Education

Legal or Law Clerk diploma

Tools

Office 365

Wills preparation software

Job description

Overview

Posted: April 24, 2025

The Legal Assistant in the Corporate Department provides essential administrative support for corporate transactions, as well as Wills and Estates matters. This role is crucial in ensuring that administrative procedures are carried out effectively, maintaining a high standard of quality and client service throughout.

Key Responsibilities

1. Prepare legal correspondence and documentation, including thorough editing and quality assurance.
2. Draft Wills, Powers of Attorney, and Estate-related documentation.
3. Coordinate communication both internally and externally via mail, email, fax, and telephone.
4. Manage and maintain client files, responding to client inquiries as needed.
5. Accurately prepare daily dockets and documentation for the team.
6. Prepare and process accounts.
7. Maintain the firm’s Wills Vault Safekeeping system.
8. Organize and coordinate meetings, conference calls, and ensure agendas are maintained.
9. Arrange travel and meal logistics for meetings and events as needed.
10. Assist with various other projects and provide support to other departments as required.

Qualifications

1. Education – A Legal or Law Clerk diploma from a recognized post-secondary institution, or a suitable combination of education and relevant experience.
2. Experience – At least two (2) years of experience in a law office setting.
3. Technical Proficiency – Strong working knowledge of Office 365 applications, including Outlook, Word, and Excel. Experience with Estate administration or Wills preparation software would be considered an asset.
4. Communication Skills – Excellent verbal and written communication skills, with the ability to convey information clearly and effectively.
5. Interpersonal Skills – Demonstrated ability to build strong working relationships, with a professional and polished presentation.

Skills Required

1. Ability to plan, organize and prioritize job tasks in order to meet tight deadlines.
2. Ability to respond effectively and professionally to changes in schedules and priorities.
3. Ability to ensure consistent attention to detail.
4. Ability to work independently within a team environment.
5. Ability to exercise discretion when dealing with sensitive information.
6. A positive, supportive and professional attitude.

Interested applicants should apply in confidence to [e-mail].