Legal Assistant, Construction Law

The Regional Municipality of York; Newmarket; On-site; CAD 50,000 - 70,000; Full time

Job summary

A regional government agency in Ontario is seeking a Legal Assistant to provide legal and administrative support. The ideal candidate will prepare various legal documents, administer legal processes, and ensure effective communication within teams. Successful completion of a Legal Assistant Program and strong skills in customer service are essential. This role offers a supportive workplace with a focus on diversity and community service.

Benefits

Defined Benefit Pension Program

Comprehensive employer-paid benefits plan

Employer of Choice recognition

Inclusive and diverse workforce support

Qualifications

• Thorough knowledge of legal document preparation.
• Ability to maintain filing systems and manage records.
• Strong research and problem-solving skills.

Responsibilities

• Drafts and prepares legal documents.
• Administers legal documents ensuring their execution.
• Acts as a communication link between Counsel staff and other parties.
• Ensures legal services meet customer service standards.

Skills

Customer service

Communication

Teamwork

Flexibility/Adaptability

Education

Post-secondary education in Legal Assistant Program

Tools

MS Office

Job description

Overview

ABOUT US

Almost million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13+ Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24 / 7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services.
• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

About the Role

Reporting to Senior Counsel, Construction Law Group, provides confidential, legal and administrative support, including preparation of various correspondence and legal documents for all lawyers and the law clerk in the Construction Law Group.

What You’ll Be Doing

• Drafts and / or prepares, agreements, contracts, statements, affidavits, corporate searches, correspondence, documentation pertaining to construction and procurement matters.
• Administers and processes legal documents in a manner that protects the legal and financial interests of the Region; arranges for signature, execution and registration of documents and agreements.
• Assists in drafting and in the preparation of confidential correspondence, documents and reports.
• Maintains filing system, precedents etc. and updates records and lists to ensure accuracy; files correspondence, reports and other documents in accordance with Regional standards and assists with records management (Versatile).
• Produces and distributes documents, ensuring security and confidentiality of information.
• Ensures receipt and appropriate distribution of Regional fees and charge monies.
• Acts as the communications link between the Counsel staff and cross-department staff, politicians, outside agencies and the public.
• Participates in meetings, staff committees and work groups as assigned.
• Ensures that legal services provided meet Regional customer service standards.
• Performs other duties as assigned to meet Branch and Department objectives.

What We’re Looking For

• Successful completion of a post-secondary education in a Legal Assistant Program or equivalent approved combination of education and experience.
• Thorough knowledge of the preparation of various legal documents, contracts, agreements, records and file systems, and clerical administrative practices.
• Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, teamwork, initiative / self-management, accountability, and flexibility / adaptability.
• Computer literacy utilizing MS Office software applications.
• Demonstrated ability to research / investigate issues and resolve problems.