Legal Assistant, Commercial Law

Our client, a leading firm in the legal industry, is seeking a highly organized and proactive individual to support their legal team in a fast-paced professional services environment. This position is ideal for someone who excels at managing multiple tasks efficiently while maintaining high standards of accuracy and compliance.

1. Annual salary between $60,000 and $70,000, depending on experience.
2. Permanent, full-time employment (35 hours per week, 5-day work week).
3. Start on-site with a transition to hybrid mode at the end of onboarding.
4. Comprehensive group insurance coverage starting from day one, fully paid by the employer for employees and their dependents: life insurance, accidental death and dismemberment, prescription drugs, dental care, vision care, extended health care, travel insurance, and disability insurance.
5. Employer contribution of 5% to the Registered Retirement Savings Plan (RRSP).
6. 4 to 5 weeks of paid vacation and leave per year.
7. Unlimited personal days.
8. 11 statutory holidays and 1 floating holiday.
9. Health and wellness programs: employee and family assistance program, mental health support program, and telemedicine.
10. $1,000 for reimbursement of wellness-related expenses.
11. Training and education program providing up to $1,000 per year.
12. Firm committed to community giving and offering pro bono legal services.
13. Multiple annual social events and activities.
14. Corporate discounts on various products and services.
15. Collaborative environment where team members, regardless of background, feel valued and are encouraged to share their ideas.

1. Draft correspondence and prepare, revise legal documents.
2. Manage deadlines, schedule meetings, appointments, and update lawyers' calendars.
3. Organize business trips for lawyers, including making necessary reservations.
4. Revise and proofread documents for grammar, formatting, legal compliance, and alignment with the firm's visual identity.
5. Manage files, documents, and folders using storage and archiving tools like NetDocuments, Closing Folders, and Sharefile.
6. Assist lawyers with business development projects and maintain the professional contacts database.
7. Process time entries, expenses, and assist with opening files.
8. Liaise with clients, colleagues, support departments (including the Business Centre), and external parties.
9. Collaborate with billing specialists to follow up on lawyer billing matters.
10. Transcribe dictations, audio notes, and other recordings.
11. Perform document comparison (markups).
12. Participate in onboarding new team members.
13. Complete any other related administrative tasks as needed.

1. Attestation of Collegial Studies (ACS) in legal secretarial studies or Diploma of Collegial Studies (DCS) in office systems technology; Diploma of Collegial Studies (DCS) in paralegal technology would be an asset.
2. 3 to 5 years of relevant experience, ideally within a professional services firm required.
3. Proficiency in Microsoft Office Suite, including Microsoft Word and PowerPoint.
4. Experience with transcribing voice memos; knowledge of BigHand is an asset.
5. Strong organizational skills, attention to detail, and a collaborative mindset.
6. High motivation, proactivity, and ability to anticipate needs.
7. Capable of managing multiple priorities and working within tight deadlines.
8. Independence, discretion, critical thinking, and good judgment.
9. Strong level of French (oral and written) to support clients in both languages.
10. Professional proficiency in English (oral and written) to support clients in both languages.

Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.