Legal Assistant and Front Desk Coordinator, Real Estate & Land Development and Business Law – 2[...]

Lerners LLP; Strathroy; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading law firm in Strathroy seeks a motivated Legal Assistant and Front Desk Coordinator. In this role, you will support the Real Estate and Business Law practices by managing files, interacting with clients, and ensuring efficient reception services. Ideal candidates will have at least 2 years of relevant experience, strong organizational skills, and a commitment to excellent client service.

Benefits

Health, Extended Health, Dental and Vision Care

Training and development opportunities

Qualifications

• 2+ years of experience as a Legal or Administrative Assistant preferred.
• Strong customer service and troubleshooting skills.
• Excellent verbal and written communication skills.

Responsibilities

• Open and close files, manage document organization.
• Greet clientele, answer and forward calls, maintain reception area.
• Prepare accounts, collect receivables, draft correspondence.

Skills

Customer Service

Organizational Skills

Time Management

Communication

Multitasking

Education

2+ years as Legal or Administrative Assistant

Tools

Word

Excel

Outlook

Document Management Systems

iManage Closing Folders

Kofax

Job description

Legal Assistant and Front Desk Coordinator, Real Estate & Land Development and Business Law – 2+ Years – Strathroy (In-Office)

Job Category: Legal Support

Requisition Number: LEGAL001403

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• Full-Time

Locations

Showing 1 location

Strathroy
53 Front Street W
Strathroy, ON N7G1X6, CAN

Strathroy
53 Front Street W
Strathroy, ON N7G1X6, CAN

With offices in London, Toronto, Strathroy and Kitchener, Lerners provides a full range of legal services throughout Southwestern Ontario. Lerners maintains an attractive work environment with excellent support services and state-of-the-art technology. Lerners’ employees enjoy a fast-paced work environment and a supportive, collegial culture. Our positions are best suited to individuals who take pride in their work and understand the importance of exceptional client service.

Lerners is seeking a Legal Assistant and Front Desk Coordinator to support the Real Estate & Land Development and Business Law practice groups in the Strathroy, Ontario office. The ideal candidate will have over two (2) years of experience working in a similar position. This is an on-site position and requires five (5) days a week in office.

Primary responsibilities

• Opening and closing files.
• Conducting conflict searches and opening and closing files.
• Organizing retainer and privacy documents.
• Detailed file organization - paper and electronic filing.
• Preparing accounts, depositing cash receipts, paying invoices, collection of accounts receivable.
• Drafting correspondence and reporting letters.
• Communicating with clients, counsel and third parties.
• Ordering title and off-title searches, corporate searches and municipal reports when deals are firm.
• Ordering payout statements on sale and mortgage files.
• Finalizing reports to clients and financial institutions.
• Following up on undertakings and outstanding items on files.
• Maintaining lawyer calendar(s) and an effective BF system.

Reception:

• Greet clientele and firm members at reception, ensuring welcoming hospitality and directing visitors to the appropriate location.
• Answer and forward calls and transfers to appropriate staff or departments and provide basic and accurate information in-person and via phone/email.
• Ensure reception and boardroom areas remain tidy and presentable including all stationary, documentation, and materials.
• Assist with orders and deliveries.
• Other tasks as assigned.

Qualifications

• Strong customer service and troubleshooting skills.
• 2 or more years of experience as a Legal or Administrative Assistant, or equivalent combination of education and relevant work experience preferred.
• Ability to work independently as well as in a team environment.
• Strong organizational and time management skills.
• Ability to multitask and meet deadlines.
• Strong work ethic with a positive attitude towards others.
• Excellent verbal and written communication skills.
• Experience using OBR, eCore, MinuteBox, ACL, Document Management Systems, Outlook, Word, Excel, iManage Closing Folders, Kofax an asset.
• Experience with and understanding of Teraview requirements with respect to title and Unity/Conveyancer matters an asset.
• First Aid/CPR/AED Training certificate an asset.

How to Apply:

Interested candidates should submit an application including an updated resume and cover letter to our career portal. Only candidates who have been selected for an interview will receive a response.

Benefits of Working at Lerners:

Working at Lerners is both challenging and rewarding.

Our skilled Learning and Development team provides training and continued support to all firm members. Lerners is proud to offer a competitive salary and benefits package:

Commensurate with skill level and years of experience.

• Health, Extended Health, Dental and Vision Care