Legal Assistant

EQ3; Winnipeg; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading furniture manufacturer in Winnipeg is seeking a Legal Assistant to provide crucial support in legal, administrative, and technical activities within the Corporate Services group. The ideal candidate will have over 5 years of experience in a corporate legal environment and a strong background in communication and organization. Key responsibilities include document preparation, contract management, and immigration support. This full-time position requires in-office presence and offers a comprehensive benefits package, fostering an inclusive culture.

Benefits

Employee Family Assistance Program

Comprehensive benefits package

Potential RRSP Match Program

Employee Furniture Purchase Program

Professional Development Opportunities

Free Parking

Qualifications

• Over 5 years of experience in administrative support within a corporate legal environment.
• Ability to manage high-demand situations and perform effectively under pressure.
• Expert user of MS Office applications, including advanced Excel skills.

Responsibilities

• Support Corporate Services’ business group through legal and administrative activities.
• Preparation and maintenance of documents for corporate governance.
• Draft and manage various agreements and contracts.

Skills

Administrative support

High-demand situation management

Communication

Time management

Organizational skills

Confidentiality

MS Office applications

Typing speed (60 wpm)

Education

Legal Assistant Certificate/Diploma

Completed Grade 12 education

Job description

Title: Legal Assistant

Department: Admin Corp Services

Employment Type: Permanent, Full Time

Location: Winnipeg, Manitoba

Overview

Who Are We? Palliser, founded in 1944 by A.A. DeFehr in Winnipeg, is one of North America's leading furniture manufacturers. We value our clients, our communities, our natural environment and providing the best customer experience possible. Palliser produces quality products and strives for excellence.

Responsibilities

The Legal Assistant will play a key role in supporting the Corporate Services’ business group in meeting their objectives through the proactive and professional delivery of legal, technical, administrative and customer service activities.

The key duties and responsibilities of this position include, but are not limited to:

• This position reports to Senior Vice-President Corporate Services (SVP).
• Legal and Corporate Governance: Preparation and maintenance of documents for the qualification of global legal entities, filing of annual returns across U.S. states and Canadian provinces, drafting of annual resolutions and minutes, and applying electronic signatures for executives and legal staff.
• Contracts and Agreements: Drafting and managing Design Agreements, Sales Representative Agreements (Canada and U.S.), Custom Studio Agreements, and Independent Sales Rep Agreements. Coordinating signatures, maintaining physical and digital records, and assisting with agreement summaries.
• Asset Management: Maintaining databases for leases and square footage across corporate properties, assisting with drafting and renewing lease agreements, managing the TIPPS tax program, supporting property tax appeals, and organizing real estate files on SharePoint.
• Intellectual Property: Maintaining records of trademarks, patents, design registrations, and related agreements; supporting registration and renewal processes; and conducting trademark searches for potential conflicts.
• Immigration Support: Assisting with the preparation of work permits and permanent residency documents, document legalization, and preparing invitation letters for cross-border employee travel.
• Additional Administrative Duties: Tracking environmental data, logging legal payments, scanning invoices, managing closed files, updating vacation records in Dayforce, reconciling credit card expenses in Concur, and scheduling meetings for supervisors.

Qualifications

• Over 5 years of experience in administrative support within a corporate legal environment.
• Proven ability to manage high-demand situations and perform effectively under pressure.
• Holds a Legal Assistant Certificate/Diploma with a focus on business correspondence, communication, and time management.
• Completed Grade 12 education. Proven ability to work independently with minimal supervision, using sound judgment, tact, and diplomacy.
• Strong organizational skills with the ability to coordinate multiple projects independently and with minimal supervision.
• Exceptional communication and interpersonal abilities.
• High level of discretion, with the ability to maintain confidentiality on sensitive projects.
• Demonstrates tact and diplomacy in all interactions.
• Expert user of MS Office applications, including advanced Excel skills.
• Proficient in using and troubleshooting standard office equipment.
• Knowledge of online filing processes across various U.S. states and Canadian provinces.
• Typing speed of at least 60 words per minute.

Schedule and Location

This position requires being present in the office Monday to Friday, 8:00 AM—4:30 PM, 40 hours per week. We have two locations in Winnipeg within two blocks of each other, and the ability to work at both locations will be required.

Benefits and Culture

Palliser is committed to fostering an inclusive environment where all employees and customers feel valued, respected, and supported. We are dedicated to creating a workforce that reflects the diversity of the communities in which we live, and an environment where every employee has the opportunity to excel.

• Employee Family Assistance Program.
• Comprehensive benefits package, including life, health, dental, and disability.
• Potential RRSP Match Program.
• Employee Furniture Purchase Program.
• Professional Development Opportunities.
• Free Parking.

What’s Next?

Apply now and tell us why you'd make an excellent fit for this position.