Legal Assistant

Canadian Bank Note Company; Ottawa; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company is seeking a Legal Assistant in Ottawa with experience in legal administration and compliance. The role involves maintaining corporate records, assisting with contract management, and providing support to various business units. Candidates should have a college diploma in a legal program and at least five years of relevant experience. Fluency in English is mandatory, and the ability to obtain a security clearance is required.

Benefits

Equal Opportunity Employer

Inclusive work environment

Qualifications

• 5 years of legal/administrative experience is required.
• Fluency in English is mandatory; French/Spanish/Portuguese are assets.
• Must be able to obtain security clearance.

Responsibilities

• Assist with upkeep of corporate records and registrations.
• Maintain official contract database and banking capabilities.
• Support registration and compliance for CBN and subsidiaries.

Skills

Administrative Law

Legal Research

Contract Law

Communication

Education

College diploma in legal program

Tools

MS 365

Adobe Pro

Job description

• Assist with the upkeep of corporate records including updating corporate minute books and corporate registrations in jurisdictions where CBN and its subsidiaries areregistered;
• Assist with keeping CBNs official contract database up-to-date including creating new record entries and attaching contracts to the appropriate file in the Legaldatabase;
• Work with the Finance Department to maintain CBNs banking capabilities which includes opening bank accounts for CBN and its subsidiaries and providing our banking partners with the required information to maintain an up-to-date record of authorizedsignors;
• Support CBN business units by registering CBN and its subsidiaries on government procurement websites and then assist with keeping an up-to-date list of login and access codes to be used by the respective business units to access procurementinformation;
• Help register CBN and its affiliates with gaming registrarin Canada and the UnitedStates;
• Assist in completing insurance renewal forms for various corporate insurance policies and set ticklers to ensure policies are renewed in a timelymanner;
• Be a member of a close-knit team that is heavily relied on by CBNs various business units to manage risk and proactively ensure legal compliance in manyjurisdictions;
• Perform general administrative duties such as booking travel for the Legal Department and senior executives; preparing expense report filings; coordinating conference calls and meetings; directing telephone inquiries and greeting guests; and
• Various other duties and responsibilities.

Qualifications :

Knowledge and Experience

• College diplomain legalprogram (Law Clerk Legal Assistant etc.) and / or an equivalent relevant experience
• 5years oflegal / administrativeexperience

Nice to have but not required

• Work in an in-house legal department or medium size law firm
• Knowledge or experience of the following :
• compliance related work
• assisted with extra-territorial corporate registrations
• contract assembly using approved precedents

Technology

• Proficiency with MS 365(Outlook Teams SharePoint Word Excel etc.)
• Proficiency with Adobe Pro

SoftSkills andCharacteristics

• Interpersonal skills

Communication teamwork and collaboration

• Integrity

MANDATORY REQUIREMENTS

• Fluent in English (ability tocommunicatein French / Spanish / Portuguese are assets)

SECURITY CLEARANCE REQUIREMENTS

• Ability to obtain and maintain Government of CanadaSecret (Level II)personal security clearance

Additional Information :

CBN designs and develops industry leading solutions for the following domains : Border Security Civil Identity Driver Identification and Vehicle Information Currency and Excise Control and Lottery and Charitable Gaming. To learn more visit.

As an Equal Opportunity Employer Canadian Bank Note Company Limited is committed to achieving a skilled workforce that reflects the diversity of the Canadian population. We encourage applications from women visible minorities people with disabilities and Aboriginal people. Canadian Bank Note Company Limited is committed to developing inclusive barrier-free selection processes and work environments.

If contactedregardingthis competition pleaseadvisethe interview coordinator of any accommodation measures you mayrequire.

Remote Work : Employment Type :

Full-time

Key Skills

Administrative Law,Intellectual Property,Employment Law,Advocacy,Legal Research,Contract Law,Criminal Cases,Legal procedures,Law,Legal Operations,Private Practice,Civil Litigation,Federal Courts,Labor Law,Arbitration Law

Experience : years

Vacancy : 1

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Legal Assistant • Ottawa, Ontario, Canada