Legal Assistant

Mosaic Forest Management; Nanaimo; On-site; CAD 60,000 - 75,000; Full time

Job summary

Mosaic Forest Management is seeking a Legal Assistant for their Nanaimo, BC office. The role involves providing administrative support to the legal team, managing documents, and coordinating schedules. The company offers a collaborative work environment and competitive compensation.

Benefits

Performance Bonuses

Defined Contribution Pension Plan

Paid Vacation

Health and Fitness Reimbursement

Hybrid Work Options

Maternity/Parental Leave Top-Ups

Camping Benefit

Free Firewood

Qualifications

• Graduate of an accredited legal administrative assistant program.
• At least 3 years of experience as a legal assistant.

Responsibilities

• Assisting with data and document entry into internal records systems.
• Managing calendars and scheduling meetings and travel arrangements.
• Corresponding with external law firms.

Skills

Organization

Time Management

Document Production

Interpersonal Skills

Communication

Dependability

Adaptability

Microsoft Office

Education

Legal Administrative Assistant Program

Job description

Explore a Career at Mosaic

Operating for over a century on Vancouver Island and coastal BC, Mosaic Forest Management is Canada’s largest private timberland producer. We take pride in our land base and have a long-term view of managing our trees and the ecosystems in which they grow.

The Opportunity

Mosaic is seeking a Legal Assistant to work out of our Nanaimo, BC office on Vancouver Island, British Columbia.

The Role

Reporting to the VP, General Counsel and Corporate Secretary, the Legal Assistant provides administrative support to the General Counsel and the legal team, with professionalism, attention to detail, and a strong work ethic. Specific responsibilities include but are not limited to:

1. Assisting with data and document entry into internal records systems, including scanning, copying, and filing documents;
2. Assisting with document production and formatting, including preparation of external correspondence;
3. Attending to legal invoices;
4. Corresponding with external law firms, including transmittal of filing materials;
5. Assembling books and binders;
6. Managing calendars and scheduling meetings and travel arrangements; and
7. Performing other administrative duties as required.

Required Skills and Experience

• Graduate of an accredited legal administrative assistant program and/or at least 3 years of experience as a legal assistant in a firm or in-house legal department;
• Effective organization and time-management skills;
• Strong document production skills, including excellent spelling and grammar;
• Effective interpersonal and communication skills;
• Highly dependable and adaptable with a strong work ethic; and
• Proficiency with Microsoft Office and willingness to learn internal computer systems.

What You Get

Mosaic Forest Management is one of BC’s Top 100 Employers. We foster a highly collaborative, respectful, and innovative work environment. Our employees enjoy high levels of role autonomy, decision-making power, and opportunities to lead change.

Our pay-for-performance compensation includes competitive salary and benefits, performance bonuses, a company-funded defined contribution pension plan, paid vacation, and a health and fitness reimbursement program.

Additional benefits include hybrid work options, maternity/parental leave top-ups, a camping benefit, and free firewood.

Compensation

The annual salary range for this position is $60,000 to $74,800, with individual compensation based on skills, experience, and education.