Legal Assistant

KPMG LLP Canada; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading professional services firm in Montreal is seeking a self-motivated Legal Administrative Assistant. The role demands strong organizational skills, managing legal workflows, and providing high-quality support to legal professionals. The ideal candidate has a minimum of 7 years in a similar role, excellent time management abilities, and advanced computer skills, contributing to a dynamic, client-focused team environment.

Qualifications

• Minimum 7 years’ experience in a similar role within a legal environment.
• Knowledge of corporate law considered an asset.
• Experience supporting Senior Leadership.

Responsibilities

• Manage workflow and deadlines of legal professionals.
• Provide document preparation support for legal documents.
• Assist with time and expense reporting.

Skills

Time management

Problem solving

Organizational skills

Customer service

Team player

Advanced computer skills

Education

Equivalent combination of education, training, and experience

Tools

Microsoft Office Suite

Adobe

NetDocs

Job description

Overview

At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

The KPMG Law team has an exciting opportunity for a self-motivated Legal Administrative Assistant. In this role, you will combine your strong organizational skills and stakeholder management to provide executive level support.

The role involves proactively organizing, supporting, and assisting the KPMG Law legal professionals in delivering high quality and timely service, information, and advice to internal and external clients. There is a specific focus on being an integral part of the KPMG Law team in executing its strategy, and meeting performance objectives and long-term strategic aspirations.

What you will do

• Manage time, resources, workflow and deadlines of legal professionals, including opening up new files, conducting and coordinating conflict searches and other file-opening processes and procedures, maintaining a filing system for all documents, compiling and organizing materials for work-in-progress, and maintaining a limitations diary
• Work collaboratively with a team of legal professionals by providing document preparation support (memos, letters, legal documents, etc)
• Assist in the preparation and submission of time and expense reports
• Provide general administrative support to legal professionals such as electronic file management, responding to client telephone calls, making travel arrangements, photocopying, scanning and binding materials as required
• Assist with special projects and other administrative tasks, as assigned liaisoning with clients to schedule meetings on behalf of the Partner

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What you bring to the role

• Minimum 7 years’ experience in a similar role, working in a professional business law focused legal environment and/or equivalent combination of education, training and experience
• Knowledge of corporate law considered an asset
• Relevant experience in managing and supporting Senior Leadership (preferably gained within a legal/professional/corporate services environment)
• Excellent commitment to providing quality and responsive customer service
• Outstanding time management, problem solving and organizational skills gained in a high volume environment with competing demands and constant changes
• Proven ability to take responsibility and ownership for tasks
• Advanced computer skills including proficiency with Microsoft Office (Outlook, Teams, SharePoint, Word, PowerPoint and Excel), Adobe and document management (NetDocs)
• Proven team player with the ability to create strong working relationships at various levels and a flexible approach to their work
• Superior communication skills whilst maintaining the highest level of personal and professional integrity

Providing you with the support you need to be at your best

Our Values, The KPMG Way

Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process

At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG’s Employee Relations Service team by calling 1-888-466-4778.