Legal Assistant

Top Aces; Dorval; On-site; CAD 45,000 - 70,000; Full time

Job summary

A leading aerospace and defence company in Quebec is seeking a 'Legal Administrative Assistant' to provide comprehensive administrative support to the legal team. The role involves maintaining corporate records, assisting in corporate documentation, and managing data-related tasks. Candidates should have strong organizational skills, be detail-oriented, and possess a solid background in legal secretarial studies. Bilingual abilities in English and French are essential for this position.

Benefits

Opportunities for development and growth

Multidisciplinary collaboration

Qualifications

• Minimum 4 years of relevant experience in a company or law firm.
• Legal secretarial training or related education is an asset.
• Bilingual in French and English is required.

Responsibilities

• Maintain physical and electronic versions of minute books and corporate records.
• Support acquisitions and reorganizations by assisting in corporate documentation.
• Conduct searches of various government databases.

Skills

Time management

Teamwork

Attention to detail

Organizational skills

Discretion and confidentiality

Bilingual (French and English)

Education

Attestation of Collegial Studies in legal secretarial studies

Diploma of Collegial Studies in office systems technology

Diploma of Collegial Studies in paralegal technology

Tools

Microsoft Office suite

Job description

Top Aces is a privately owned, Montreal-based global leader in aerospace and defence founded in 2000 by three former Royal Canadian Air Force CF-18 fighter pilots. We provide advanced adversary (Red Air), air-defense, and Joint Terminal Attack Controller (JTAC) training services to allied forces around the globe, including Canada, Germany, and the USA.

Top Aces is changing the face of air combat training with our innovative technology, highly experienced team, and an unparalleled safety record of more than 100,000 operational training hours flown in support of our customers worldwide. Our dynamic team contributes to delivering on our purpose of training the next generation of combat leaders by living our values of Service, Integrity, Excellence, and Together every day!

Join our team!

The Legal Administrative Assistant will provide administrative assistance and clerical support to the VP, Legal Affairs, General Counsel, and CCO on matters related to the corporate and transactional aspects of business operations.

Essential Duties and Responsibilities:

• Maintain physical and electronic versions of minute books and corporate records.
• Support in acquisitions and reorganizations.
• Assist in preparing and filing corporate documents with federal and provincial governments (incorporation, registration, amending declarations, annual reports, etc.).
• Assist with special projects and other administrative tasks.
• Conduct searches of various government databases.
• Coordinate and escalate requests received in the common mailbox and monitor their status.
• Perform data entry and document formatting.
• Update corporate information sheets.

Required Skills and Abilities:

• Proven time management skills.
• Ability to manage a heavy workload in a high-pressure environment.
• Ability to work effectively in a team.
• Good management of time and priorities.
• Detail-oriented with a commitment to high-quality service.
• Autonomy, judgment, and strong organizational skills.
• Good knowledge of Microsoft Office suite, including Teams and SharePoint.
• Bilingual in French and English.
• Discretion and confidentiality are essential.

Education and Experience:

• Attestation of Collegial Studies (ACS) in legal secretarial studies, Diploma of Collegial Studies (DCS) in office systems technology, or Diploma of Collegial Studies (DCS) in paralegal technology and/or Law Certificate are assets.
• Minimum 4 years of relevant experience in a company or law firm.

Security Clearance Requirements / CGP / ITAR:

The position requires the ability to gain access to the Canadian Controlled Goods Program.

By joining Top Aces, you will find:

• A work environment where service, integrity, excellence, and teamwork are highly valued.
• Opportunities for development and growth.
• Multidisciplinary and multicultural collaboration at local and global levels.

Come share your passion with us! Here, you'll be encouraged, empowered, and challenged to be your best self.

At Top Aces, all employees are welcome regardless of race, nationality, color, religion, sex, gender identity or expression, sexual orientation, disability, or age. The masculine form may be used solely for ease of reading but refers to all genders.

#LI-LS1

About the company

Top Aces Inc. is a Montreal, Quebec-based defence contractor providing contracted airborne training services to the Canadian Armed Forces through the Contracted Airborne Training Services program.

Notice

Talentify is an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Reasonable accommodations are provided for applicants with disabilities. Requests can be made at [e-mail] or 407-000-0000.

Federal law requires every new hire to complete Form I-9 and present proof of identity and U.S. work eligibility.

An Automated Employment Decision Tool (AEDT) will score your skills and responses. Bias audit and data-use details are available at www.talentify.io/bias-audit-report. NYC applicants can request alternative processes or accommodations at [e-mail] or 407-000-0000.