Legal Administrative Assistant - Trademarks & Intellectual Property

McMillan; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading law firm in Toronto is seeking an experienced Legal Assistant for their trademark practice. The role involves providing administrative support, preparing trademark applications, and liaising with clients. The ideal candidate has a Legal Assistant Diploma and at least five years' experience in intellectual property. This position offers a supportive environment with a strong focus on mentorship and professional growth.

Benefits

Commensurate Compensation and Benefits Package

Growth opportunities

Continuous Learning & Development

Fun Work Environment

Qualifications

• Minimum of five years of experience in an Intellectual Property and Trademarks Setting.
• Strong skills in preparing draft trademark applications and responses.
• Ability to provide exceptional client service and meet deadlines.

Responsibilities

• Provide legal administrative support within a trademark practice.
• Draft trademark applications and responses to Examiner’s Reports.
• Liaise with clients regarding due dates and filing response reminders.

Skills

Strong administrative skills

Organizational skills

Interpersonal skills

Communication skills (oral and written)

Detail-oriented

Flexibility for overtime

Education

Legal Assistant Diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Trademark databases (e.g., Patricia)

Desksite

IntApp

3E or similar document management software

Job description

What You’ll Do

You will be the go-to person for your team who will depend on your guidance and support to keep them organized. You will be involved in a wide variety of administrative tasks, including providing legal administrative support within a busy trademark practice; preparing draft trademark applications and responses to Examiner’s Reports and filing with CIPO; drafting correspondence and other documents; liaising with CIPO regarding filing particulars, approvals, and advertisements; liaising with clients regarding due dates, filing response reminders; providing daily status updates of matters for deadline diarization system; preparing summary reports for clients with respect to the status of trademarks; preparing and filing standard documents including following up with clients (e.g.- assignments, declarations); communicating with clients / foreign associates / CIPO with minimal guidance; generating and preparing monthly bills; processing of foreign agent invoices and sending reminders regarding outstanding accounts; processing online payments on the CIPO website for official filing fees; managing calendars, scheduling client meetings / conference calls, and assisting lawyers to prepare for these meetings.

What You Bring

You have established yourself as a key resource in your successful legal career. Your history includes a Legal Assistant Diploma, coupled with a minimum of five years of experience in an Intellectual Property and Trademarks Setting, strong administrative, organizational, interpersonal and communication skills (oral and written). Flexibility with respect to working occasional overtime on an as-needed basis. You have strong administrative, organizational, and interpersonal skills. You are detail-oriented and can effectively meet deadlines, work well in a team setting, and provide an exceptional level of client service. You embrace evolving technology and have strong skills in Microsoft Word, Excel and PowerPoint. Prior experience with Patricia (or other Trademark databases), Desksite, IntApp and 3E or similar document management, file opening and accounting software required.

McMillan Offers You

Growth

Mentorship and Support

Training as Software Evolves

Commensurate Compensation and Benefits Package

Fun Work Environment

Continuous Learning & Development

McMillan = You

At the heart of our commitment to being a first-mover on important issues, McMillan believes that equity, diversity and inclusion are catalysts for success. By embracing our differences, we create an inclusive culture that enriches our collective knowledge, broadens our perspectives, and propels us forward. We are dedicated to fostering an environment where everyone feels empowered to bring their whole selves to work, knowing it is through our individual experiences that we can all come together to truly make a positive impact in our firm, for our clients, within our communities, and beyond.

At McMillan, we know we will achieve the most success by attracting and retaining the best talent, and by representing and supporting communities from which we draw our members, the communities in which we live and work and the communities to which we provide legal services.

We are a law firm that prides itself in sustained quality and excellence in service while fostering a positive and collegial work environment which nurtures mentoring inspires enthusiasm and professional excellence. We commit to putting our best efforts forward in achieving our goals, and the goals of our clients. You can help us in that journey!

Need another reason to consider McMillan? Let’s work together to help you achieve your professional goals and career development.

Let’s get started

If this position is you, and you reside in or around the Toronto area, we look forward to hearing from you. We like cover letters too so don’t forget to include one along with your resume when you click on the Apply Now button.

McMillan is committed to providing accommodation for applicants with disabilities in its recruitment processes. If you require accommodation at any time during the recruitment process, please email us or contact us at 1.888.662.4624 to submit your accommodation request.

McMillan LLP is committed to fostering a culture of inclusion and diversity. We respect and embrace the unique backgrounds, perspectives and experiences of individuals at all levels of the firm. This enables us to provide innovative client service, contribute fully to our communities and advance our firm’s values.

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Education

Experience

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