Legal Administrative Assistant (Term - to January 2027)

Vancouver Airport Authority; Vancouver; Hybrid; CAD 58,000 - 77,000; Full time

Job summary

The Vancouver Airport Authority is seeking a detail-oriented Legal Administrative Assistant to support its legal team. This full-time position involves preparing legal documents, managing schedules, and ensuring compliance with legal standards. Ideal candidates will have a diploma in legal studies and at least three years of relevant experience, with proficiency in Microsoft 365 and strong organizational skills.

Benefits

Generous vacation days

Extensive health benefits

Retirement savings matching

Wellness programs

Continuous learning opportunities

Qualifications

• Minimum 3 years of experience as legal assistant or administrative assistant.
• Proficient in Microsoft 365 and Adobe Acrobat.
• Experience with law firm document management system is an asset.

Responsibilities

• Assist solicitors in preparing legal documents and correspondence.
• Provide administrative support including filing, scheduling, and managing appointments.
• Manage the document management system operations.

Skills

Attention to detail

Organizational skills

Problem-solving

Initiative

Education

Legal or administrative assistant diploma or certificate

Tools

Microsoft 365

Adobe Acrobat

Job description

YVR is a place of connection, bringing together people, places and cargo while ensuring a safe and efficient experience for everyone. YVR’s Legal and Corporate Services Department is an integral part of YVR, responsible for ensuring that our operations comply with laws and regulations, managing the organization’s legal risks, and protecting the organization’s interests.

Position overview

Are you passionate about law and seeking an opportunity to contribute to a dynamic and close-knit legal team? We're currently looking for a driven and detail-oriented Legal Administrative Assistant to join our legal department on a full-time, term basis. Reporting to the Director, Legal Services, this role offers an exciting opportunity to play a crucial role in supporting our legal team in various administrative tasks through January 2027.

Key responsibilities include:

• Assisting our team of solicitors in the preparation of legal documents and correspondence
• Providing word processing assistance to the legal department including formatting documents,
• Providing administrative support to the department including filing, scheduling meetings, managing appointments, processing invoices and expenses, and budgeting
• Liaising with internal departments and external service providers
• Managing the day-to-day operation of the document management system including opening electronic files, organizing documents and files, closing files, and archiving
• Advancing team initiatives with the Legal Services team made up of lawyers, paralegals and clerks

Key qualifications include:

• Minimum 3 years of relevant experience as legal assistant or administrative assistant at a law firm or in-house legal department, ideally supporting a solicitor practice, supplemented by a legal or administrative assistant diploma or certificate program, or higher; or an equivalent combination of training and experience
• Proficient in Microsoft 365 including Word, Outlook, Excel, PowerPoint and SharePoint, and Adobe Acrobat
• Excellent attention to detail and organizational skills with the ability to meet deadlines and manage a variety of projects simultaneously
• Strong problem-solving abilities and the capacity to develop innovative solutions in legal support tasks.
• Experience with a law firm document management system is an asset
• Ability to work independently with a high degree of initiative and exercise discretion when dealing with sensitive, highly confidential matters

This is an onsite position at our office located in Vancouver International Airport in Richmond, BC, with the opportunity of a hybrid work model based on the business’ needs.

This position is open to both Vancouver Airport Authority employees and external applicants. Previous job performance will be taken into consideration for all internal candidates that apply for this position.

Salary Range : $58,278 to $76,162 per annum, based on 37.5-hour work week. This is individually tailored to reflect your unique experience, qualifications and internal equity.

At YVR, your work experience goes beyond the paycheck. We support your personal and professional development, well-being, and a thriving work culture with generous vacation days, extensive health benefits, retirement savings matching, wellness programs, community engagement, commuting support, and continuous learning opportunities. Learn more at https://careers.yvr.ca/benefits.

Who We Are

YVR is more than just an airport. We connect our beautiful province and all it has to offer to the world. We are all leaders and trailblazers for change and innovation, so no matter the department or team you’re a part of, the work you do matters.

At YVR, we are flexible in everything we do. We will work together to find ways to deliver customer excellence that helps us all thrive.

Whatever your background and wherever you’re from, you belong at YVR. If you have any questions about accessibility or require any assistance applying, please reach out at [e-mail].