Legal Administrative Assistant - Litigation

Stikeman Elliott LLP; Toronto; On-site; CAD 50,000 - 70,000; Full time

Job summary

A prestigious law firm in Toronto is looking for a Legal Administrative Assistant to support lawyers and manage client files. Ideal candidates will have over 3 years of experience and advanced skills in Microsoft Office. This full-time role offers a dynamic work environment focused on teamwork and professional growth, with comprehensive benefits and development opportunities.

Benefits

Comprehensive benefits

Learning and development programs

RRSP matching

Qualifications

• 3+ years of experience as an Executive or Legal Administrative Assistant.
• Strong experience with calendar and legal practice management.
• Professional and capable of building productive relationships.

Responsibilities

• Provide proactive support to busy lawyers in legal document production.
• Manage client files and various practice activities.
• Assist with accounts, billing, and financial management.

Skills

Legal Document Production

Client File Management

Microsoft Office

Communication Skills

Organizational Skills

Tools

Calendaring Software

Legal Practice Management Software

Job description

Join to apply for the Legal Administrative Assistant - Litigation role at Stikeman Elliott LLP

We’re looking for a Legal Administrative Assistant with 3+ years of experience working in Litigation who is seeking to advance their career. As an experienced Legal Administrative Assistant, you’ll have the opportunity to work closely with a senior Litigation Partner in a dynamic practice.

This role offers a chance to join the exceptional Administrative Services team at Stikeman Elliott, one of Canada's most prestigious corporate law firms. Our Toronto office is situated in the heart of the financial district, just steps from the TTC and GO Train Station. We have been recognized as one of the Best Employers in Canada for the past 15 years.

At Stikeman Elliott, we foster a culture that values teamwork, service excellence, and mentorship. We provide a supportive environment with comprehensive benefits, learning and development programs, and RRSP matching. If you thrive in a fast-paced environment and value a team-oriented structure that emphasizes support and growth, we would love to hear from you!

Key Responsibilities

1. Provide proactive support to our busy lawyers in areas such as:
2. Legal Document Production & Management
3. Client File Management & Practice Activities
4. Accounts / Billing & A / R Financial Management
5. Marketing & Business Development Support
6. General Administrative Support
7. Calendar, Time & Email Management
8. Project Coordination

Qualifications

Knowledge and Experience

• 3+ years of experience as an Executive or Legal Administrative Assistant (or a combination of education and experience)
• Strong experience with calendar and legal practice management
• Advanced skills in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Ability to learn and utilize various software programs used by the firm
• Willingness to engage in continuous learning through formal and self-directed opportunities
• Solution-oriented mindset with sound judgment for informed decision-making
• Excellent verbal and written communication skills, with discretion in handling confidential information
• Strong organizational and time management skills
• Attention to detail and commitment to quality work
• Professional, responsive, friendly, and capable of building productive relationships

Additional Notes

Our firm has a COVID-19 Vaccination Policy requiring all members to be fully vaccinated with a Health Canada approved COVID-19 vaccine. You will not be asked to disclose your vaccination status during the interview. If offered employment, you will need to provide proof of vaccination prior to starting. Reasonable accommodations will be made for medical, religious, or other grounds protected by law.

Stikeman Elliott is committed to accommodating individuals with disabilities during the hiring process. Please inform Human Resources of any special requirements.

Additional Information

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Administrative and Legal
• Industries: Law Practice and Legal Services

Referrals can double your chances of interviewing at Stikeman Elliott LLP. Stay informed about new opportunities such as Legal Assistant & Law Clerk positions in Toronto, Ontario, Canada, including roles like Legal Assistant in Insolvency & Restructuring or Legal Executive Assistant / Document Specialist.

Note: This job posting is active and accepting applications.