Legal Administrative Assistant - Business Law

Gowling WLG; Montreal; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading global law firm is seeking a Senior Legal Administrative Assistant for their Montreal office. The role involves managing professional workflows, preparing legal documents, and liaising with clients. Candidates should have a diploma and at least 5 years of relevant experience in a fast-paced environment. Gowling WLG offers a hybrid work environment and promotes diversity and inclusion.

Benefits

Hybrid work environment

Qualifications

• Legal Administrative Assistant Diploma from a recognized college preferred.
• At least 5 years of experience as a Legal Administrative Assistant.
• Excellent proficiency with Word 365, Teraview, Outlook, iManage, PowerPoint, Excel and Expert Time.

Responsibilities

• Organize and expedite the flow of work through the professional's office.
• Prepare legal documents according to precedents or instructions.
• Liaise with internal and external individuals and groups.

Skills

Organizational Skills

Communication

Team Player

Education

Legal Administrative Assistant Diploma

Tools

Word 365

Excel

Outlook

iManage

PowerPoint

Teraview

Expert Time

Job description

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

We are currently recruiting for a senior level Legal Administrative Assistant to join our fast paced team. As an integral member of the Legal Administrative Assistant team, the incumbent will provide support to professionals within our Business Law group.

RESPONSIBILITIES

• Organize and expedite the flow of work through the professional's office, initiating follow-up action.
• Prepare legal documents with discretions according to general precedents or instructions from Professional letters, memos, ect. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy
• Liaise between the Professional's various internal and external individuals, groups, and clients at all levels.
• Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
• Prepare special reports, which may include gathering and summarizing data.
• Exercise initiative and judgement to relieve Professional of administrative detail
• Create and monitor and maintain client files for better file management and client service.

QUALIFICATIONS

• Legal Administrative Assistant Diploma from a recognized college preferred.
• At least 5 years of experience as a Legal Administrative Assistant
• Ability to communicate in a professional, efficient manner with clients and external contacts as well as internally throughout the firm.
• Highly organized, team player with the ability to work under pressure, deal with changing priorities and meet strict deadlines (this may include being flexible on work hours on an exception basis).
• Excellent proficiency with Word 365, Teraview, Outlook, iManage, PowerPoint, Excel and Expert Time.
• Ability to handle more than one professional and to undertake additional responsibilities as required within the share and team.

Gowling WLG employees benefit from a hybrid work environment.

Not sure if you meet all the requirements? If you are excited about this opportunity but your experience does not align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Gowling WLG is dedicated to building a diverse and inclusive workplace. If you have a disability or special need that requires accommodation at any time during the recruitment process, please let us know.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.