Legal Administrative Assistant

ABOUT GOWLING WLG

At Gowling WLG, our dedication to excellence and quality service begins with our people. As a global law firm with offices across Canada, the U.K., Europe, the Middle East and Asia, we pride ourselves on sourcing and retaining top talent who bring energy, passion and commitment to the delivery of outstanding client service.

Employee satisfaction is important to us. We work hard to ensure that our people are motivated, engaged and empowered. We are guided by our firm’s Core Values - The Power of Teamwork, Always Striving to be Better, We all Bring Something Different - in all that we do.

Diversity, equity, and inclusion are an integral part of our firm’s core values. We are always striving to build a more equitable, engaging and rewarding workplace by attracting and retaining talented people from a diverse range of backgrounds, cultures and experiences. Our aim is to help everyone reach their full potential and achieve their personal and professional goals.

Our diverse group of legal professionals, law students, law clerks, paralegals, legal administrative assistants and business services team members work together, and are respected and valued for their individual contributions.

PROFILE

We are currently seeking an experienced, detail-oriented individual to join the Business Law department as a Legal Administrative Assistant.

RESPONSIBILITIES

1. Organize and expedite the flow of work through the professionals' practice, initiating any follow-up action as appropriate.
2. Engaging in the management of the professional’s practice.
3. Prepare legal documents with little or no direction according to general precedents or instructions from Professional; letters, memos, etc. of a confidential nature, which may be drafted independently for review by supervisor or may be prepared from dictation or hard copy.
4. Liaise between the Professional’s various internal and external individuals, groups, and clients at all levels.
5. Forward or respond to routine correspondence not requiring the Professional’s attention.
6. Manage the bring-forward or diary system/database to ensure important dates/deadlines are met.
7. Take instructions, prioritizing incoming work, following through on assignments and managing ongoing tasks.
8. Prepare special reports, which may include gathering, analyzing and summarizing data.
9. Exercise initiative and judgement to relieve the professional of administrative detail.
10. Create, monitor and maintain client files for better file management and client service.
11. Coordinate administrative tasks e.g., accounting, opening and closing files, docketing, billing, etc.
12. Preparation of and transcription of legal documents and correspondence.

QUALIFICATIONS

1. A minimum of 2 years’ experience as a Legal Administrative Assistant
2. Positive attitude and willingness to learn.
3. Knowledge of Microsoft Office Suite.
4. Ability to work in a team environment with a professional demeanour.
5. Strong written, oral and verbal communication skills.
6. Effective organizational, problem-solving and administrative skills.
7. Ability to multi-task and prioritize workload within a fast-paced environment.

Gowling WLG employees benefit from a hybrid work environment.