legal administrative assistant

Government of Canada; North Bay; On-site; CAD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented administrative professional to join their team. This role involves coordinating information flow, managing appointments, and maintaining filing systems in a fast-paced environment. The ideal candidate will demonstrate excellent communication skills and the ability to multitask effectively. You'll play a crucial role in supporting the office's operations, ensuring all documentation is accurate and compliant. With a focus on client service, this position offers a rewarding opportunity to contribute to the team while enjoying a range of benefits, including health care and paid time off.

Benefits

Dental plan

Health care plan

Vision care benefits

Disability benefits

Pension plan

Paid time off (volunteering or personal days)

Free parking available

Qualifications

• 1-2 years of experience in administrative support or office management.
• Strong organizational skills and attention to detail are essential.

Responsibilities

• Coordinate the flow of information and maintain filing systems.
• Schedule appointments and prepare legal documents.
• Proofread documents for compliance and accuracy.

Skills

Excellent oral communication

Excellent written communication

Attention to detail

Client focus

Organized

Ability to multitask

Education

Secondary (high) school graduation certificate

Tools

MS Word

MS Office

MS Excel

MS Outlook

MS Windows

Adobe Acrobat Reader

Quattro Pro

Quick Books

Job description

Overview Languages

English

Education

• Secondary (high) school graduation certificate

Experience

1 year to less than 2 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities Tasks

• Coordinate the flow of information
• Open and distribute regular and electronic incoming mail and other material
• Schedule and confirm appointments
• Maintain filing system
• Record and prepare minutes of court sessions, meetings or conferences
• Determine and establish office procedures and routines
• Prepare and key in correspondence and legal documents
• Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
• Perform basic bookkeeping tasks

Experience and specialization Computer and technology knowledge

• MS Word
• MS Office
• Quattro Pro
• Quick Books
• MS Excel
• MS Outlook
• MS Windows
• Adobe Acrobat Reader

Area of work experience

• Contracts
• Correspondence
• Reports and records

Additional information Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large caseload

Personal suitability

• Accurate
• Client focus
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Organized
• Reliability
• Team player
• Ability to multitask

Benefits Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Bonus
• Group insurance benefits
• Life insurance
• Pension plan

Long term benefits

• Long-term care insurance

Other benefits

• Free parking available
• Other benefits
• Paid time off (volunteering or personal days)