Leaves Coordinator

Edmonton Catholic School Division; Edmonton; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

Edmonton Catholic Schools recherche un spécialiste des congés dévoué pour gérer les demandes de congés des employés avec précision et empathie. Ce poste clé implique de maintenir des dossiers précis et de garantir la conformité avec les politiques. Si vous aimez travailler dans un environnement dynamique et résoudre des problèmes avec compassion, ce rôle pourrait être pour vous.

Benefits

Assurance payée à 100% incluant Santé, Vision et Dentaire

Compte de dépenses de santé/bien-être

Programme d'aide aux employés et à la famille

Congés payés incluant vacances et jours personnels

Journées de travail de 7 heures, 35 heures par semaine pour un 1,0 ETP

Qualifications

• 3-5 ans d'expérience dans la gestion des ressources humaines et l'administration des données.
• Connaissance des réglementations sur la protection des renseignements personnels.
• Expérience avec systèmes de gestion des congés est un atout.

Responsibilities

• Gérer les demandes de congés et maintenir des dossiers précis.
• Collaborer avec les services de santé pour faciliter les congés médicaux.
• Préparer des lettres et des documents pour les employés.

Skills

Communication verbale et écrite

Service client

Problèmes de résolution

Education

Diplôme postsecondaire en administration de bureau, ressources humaines ou domaine connexe

Job description

Are you an organized and compassionate professional with expertise in employee leave management? Edmonton Catholic Schools is seeking a dedicated Leave Specialist to support employees throughout their leave journey and off-boarding with accuracy and care.

In this critical role, you will manage leave requests, maintain accurate records, and ensure compliance with company policies, labor agreements, vendor contracts, and applicable regulations. You will also handle confidential information with discretion, provide guidance to employees, and collaborate with internal and external partners to facilitate a smooth leave of absence and off-boarding process.

By effectively managing leave processes, the Leave Specialist plays a vital role in promoting employee well-being, ensuring legal compliance, and contributing to overall operational efficiency. If you thrive in a fast-paced environment and enjoy problem-solving with compassion and precision, we’d love to connect with you!

This position is eligible for a hybrid work schedule and is based out of Lumen Christi Catholic Education Centre (Capilano) and travel to Division sites within Edmonton is required.

Job Responsibilities

Manage Employee Leave Records & Programs

• Accurately add, update, and maintain employee leave records in organizational systems

• Conduct audits of leave records to ensure accuracy and address discrepancies.

• Monitor leave timelines and waiting periods to ensure compliance with policies.

• Ensure timely and accurate record-keeping to support organizational compliance and employee satisfaction.

• Communicate with employees about leave processes, guidelines, approvals, denials, and available support.

• Develop and distribute documentation, such as maternity leave forms and top-up details.

• Collaborate with other HR teams to ensure accurate and timely service delivery

Manage Disability Management Records

• Accurately add, update, and maintain employee records related to medical leaves and personal illness in organizational systems

• Collaborate with Employee Health Services colleagues to facilitate medical leaves of absences and long-term disability applications.

• Offer clear and empathetic guidance to employees, ensuring they understand their benefits and compensation during leave.

Communication and Administration

• Draft letters and documentation for employees regarding leaves, resignations, benefits, and retirements

• Prepare information and documentation to support collective bargaining processes

• Assist in developing training materials and conducting sessions for leaders and employees on leave-related processes as required.

• Create and maintain documentation that addresses common employee inquiries regarding leave types, processes, eligibility, and implications for benefits.

• Review and maintain comprehensive leave processes that reflect current legislation, organizational needs, and best practices

Qualifications

Post-secondary diploma Office Administration, Human Resources, or another related field.

3-5 years of experience working in Human Resources and administering Human Resources data, workflow or records-management.

Alternate equivalencies of education and experience may be considered.

Knowledge

• Familiarity with PeopleSoft and At Work Care disability management system is preferred.

• Understanding of employment standards, leave-related provincial legislation, collective bargaining agreements, third-party benefit contracts, and internal guidelines and policies.

• Knowledge of compliance regulations and best practices in leave management.

• Knowledge of Freedom of Information and Protection of Privacy (FOIP) legislation and records management principles.

• Awareness of workplace safety and Occupational Health and Safety Regulations

Skills

• Proficiency in managing detailed work within constant deadlines and time constraints.

• Excellent written and verbal communication skills.

• Strong client service skills, demonstrating empathy and professionalism.

• Ability to handle confidential information with integrity and professionalism.

• Strong problem-solving skills to navigate complex leave situations.

• Ability to work independently with minimal supervision.

• Proficiency in using leaves management and human resource systems for processing transactions.

Competencies

• Adaptability: Ability to adjust to changing policies, procedures, and employee needs.

• Collaboration: Strong ability to work with multiple partners and build relationships.

• Attention to Detail: Ensuring accuracy in maintaining records and processing transactions.

• Empathy: Demonstrating understanding and compassion when working with employees on sensitive leave and benefits matters.

• Communication: Effectively educating employees about leave processes and guidelines, and maintaining clear communication with internal and external partners.

What we offer:

• Make a real difference: Your expertise directly impacts the success of the division’s administrators, teachers, students, and parents.

• Be part of a dynamic team: Be part of a collaborative team that works with many diverse groups and builds meaningful connections.

• Continuous learning: Embrace new technologies and challenges, growing your technical skillset through provided training opportunities.

• 100% employer-paid benefits, including: Health, Vision, and Dental.

• A Health/Wellness Spending Account.

• EFAP – Employee and Family Assistance Program.

• Paid Time Off in including vacation time, personal days, and Christmas break.

• Additional Paid Time Off (PTO) – Personal Days.

• 7-hour workdays, 35 hours per week for a 1.0 FTE.

• Competitive salary and pension.