Leasing Administrator

Allied; Montreal; On-site; CAD 45,000 - 60,000; Full time

Job summary

A leading company in real estate is seeking an Administrator, Leasing to support their Leasing team in Montreal. The role involves a variety of administrative tasks, including lease management, documentation, and event coordination. Ideal candidates will have strong organizational skills and be bilingual in French and English.

Qualifications

• Previous administration experience in a leasing department or related field.
• Strong proficiency in drafting correspondence and organization.
• Detail-oriented with exceptional analytical and problem-solving abilities.

Responsibilities

• Assisting with the completion of lease files and drafting correspondence.
• Reviewing documents for accuracy and coordinating leasing events.
• Tracking lease activity and assisting with budgeting processes.

Skills

Organizational skills

Time management

Problem solving

Team collaboration

Bilingual (French and English)

Tools

Microsoft Word

PowerPoint

Excel

Adobe Creative Suite

Job description

Allied is looking for a Administrator, Leasing to join our team in Montréal.

At Allied, everything starts with purpose. In the role of Administrator, Leasing, you will support the day-to-day activities of our Leasing team through a broad range of administrative tasks.

Who are you?

We are building upon our achievements at Allied, and the future is exciting. How can we be so sure? We have people like you—engaged, risk-takers who consistently deliver their best.

Throughout your career, you have stood out for your pursuit of excellence. You are self-motivated, take ownership, and lead by example. In doing so, you elevate your team and collaborate towards your collective goals.

Above all, you are excited by Allied’s mission and the contribution we make to cities and communities.

What will you do?

• Assisting with the completion of lease files.
• Drafting correspondence to tenants, lawyers and brokers, filing, etc.
• Reviewing documents, prior to their execution by the Landlord, ensuring accuracy and completeness.
• Assisting with lease review for due diligence.
• Assisting with leasing activity as required.
• Tracking all lease activity.
• Completing Matterport virtual tours of vacant spaces.
• Completing expense reports for the Leasing team.
• Organizing, planning, and coordinating leasing events, launches presentations and roadshows etc.
• Coordinating prospective tours through occupied spaces.
• Responding to requests from internal departments for leasing data as required.
• Prepare leasing presentations as required.
• Organizing and saving leasing team’s documentation.
• Create best practices, tools and templates.
• Work with the Leasing Team to establish new systems and Standard Operating Procedures (SOPs).
• Develop strong relations with tenants & all other real estate professionals.
• Initiate and complete other projects as assigned.
• Coordinate and Track all Building Measurements and Floorplans.
• Assisting with the Budgeting Process.
• First approval and point of contact for all Leasing Related Invoices.
• Assisting with general office administration duties.

What are we looking for?

• Previous administration experience or equivalent working experience in a leasing department or related field.
• Highly proficient in administrative duties such as scanning, filing and drafting correspondence.
• Superior documentation and computer skills.
• Strong organizational, time and project management skills, detail oriented with exceptional analytical and problem solving abilities.
• Collaborative worker; effective member of a team; good team-building skills.
• Demonstrates resilience, passion and commitment to deliver and be accountable for the results.
• An assertive self-starter with the ability to work independently under minimal supervision.
• Strong computer skills, including proficiency in Microsoft Word, PowerPoint, Excel and Adobe Creative Suite.
• Bilingual in French and English as you will have to interact with clients in both languages.

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