Lease Documentation Coordinator

QuadReal; Vancouver; On-site; CAD 66,000 - 75,000; Full time

Job summary

An established industry player in real estate is seeking a Lease Documentation Coordinator to join their dynamic team. This role involves preparing and managing lease documentation while providing exceptional administrative support. The ideal candidate will have experience in drafting lease agreements and possess strong organizational and communication skills. This forward-thinking company offers a competitive salary and a comprehensive benefits package, including health and dental benefits, a pension plan, and paid time off. If you are detail-oriented and thrive in a fast-paced environment, this opportunity is perfect for you.

Benefits

Performance-based incentive plan

Comprehensive health benefits

Dental benefits

Defined contribution pension plan

Paid time off

Qualifications

• 2+ years of experience in drafting real estate lease documents preferred.
• Strong organizational and communication skills are essential for success.

Responsibilities

• Prepare drafts of leases and related documentation for approval.
• Manage document execution and maintain records in SharePoint.

Skills

Lease Documentation

Attention to Detail

Organizational Skills

Communication Skills

Time Management

Problem Solving

Education

Post Secondary Education in Real Estate

Tools

Deal Manager

DocuSign

Microsoft Office 365

Yardi

SharePoint

Excel

Word

Job description

About QuadReal Property Group

QuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management are $85 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and debt in both the public and private markets. QuadReal invests directly, via programmatic partnerships and through operating platforms in which it holds an ownership interest.

QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Now and for generations to come.

QuadReal: Excellence lives here.

www.quadreal.com

Reporting to the Regional Director, Lease Documentation for Office and Industrial (BC), the Lease Documentation Coordinator is responsible for providing accurate and timely administrative support and customer service to the Lease Documentation team and its clients.

Responsibilities

1. Prepare initial drafts of leases, amending agreements, extension agreements, consents and other related lease documentation.
2. Utilize leasing software (Deal Manager) to review and prepare documentation packages for Leasing and Investment Management approval.
3. Manage the execution of documents, both externally and internally, using DocuSign.
4. Distribute fully-executed documentation (both externally and internally) and upload documentation to the SharePoint property portal.
5. Prepare and process internal leasing fee calculations.
6. Process monthly reporting on Lease Documentation fees.
7. Collect, review, and track all legal invoices for the region, ensuring correct billing entities and obtain relevant approvals for processing.
8. Effectively track and record lease and related documentation in prescribed manner (tech platforms, excel trackers, etc.).
9. Run title searches and corporate searches.
10. Update and maintain documentation in SharePoint property portal.
11. Provide administrative support to the Lease Documentation department.
12. Liaise with Leasing, Investment Management, Operations, tenants, solicitors, and brokers as needed.
13. Other related duties as required.

Experience and Qualifications:

1. 2 years of experience in drafting leases, amending agreements, extension agreements, consents and other ancillary real estate lease documentation is preferred.
2. 3-5 years of related legal document preparation and administrative experience, including basic account processing (A/R, A/P), preferably with knowledge in the areas of leasing and contract law.
3. Post secondary education and experience in the real estate industry is preferred.
4. Exceptional attention to detail and accuracy.
5. Strong organizational, planning and time management skills.
6. Ability to deliver detailed, accurate and quality results under pressure and within tight deadlines.
7. Highly effective at prioritizing workload and handling competing priorities.
8. Excellent and well-developed relationship skills; superior oral and written communication skills.
9. Ability to work well individually and as part of a busy team and to develop and sustain strong cooperative working relationships both internally and externally.
10. Advanced skills in Microsoft Word and Excel.
11. Experience with Yardi, Deal Manager, DocuSign and Microsoft Office 365 suite (OneDrive, SharePoint, Teams) is an asset.
12. Ability to adapt to systems change, with an interest in problem solving and tech integration.

Don’t have all of the above skills? Don’t worry, we still want to hear from you!

The expected annualized base salary range for this role is $66,000 - $75,000.

The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.

QuadReal offers a competitive total rewards package in addition to the base pay, which includes a performance-based incentive plan, comprehensive health & dental benefits, a defined contribution pension plan and paid time off.

Note to Recruiters: QuadReal does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to QuadReal, directly or indirectly, will be considered QuadReal property. QuadReal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for engaged services to submit resumes.

QuadReal Property Group will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. If you require accommodation, please advise the Talent Acquisition team member you are working with and include the following: Job posting #, your name and your preferred method of contact.