Lease and Office Administration Specialist

Amplifon; Mississauga; Hybrid; CAD 50,000 - 65,000; Full time

Job summary

Amplifon seeks a Leasing & Office Administration Specialist to manage lease agreements and provide administrative support in Mississauga. The hybrid role requires 2+ years in lease administration, offering benefits such as extended medical, flexible work arrangements, and a commitment to employee development.

Benefits

Extended Medical, Dental, Vision Benefits

RRSP and DPSP with company match

Generous vacation and paid holidays

Flexible work arrangements

Qualifications

• 2+ years in lease administration required.
• Strong competence in MS Office (Word, Excel, PowerPoint).
• Experience with CRM software and project management tools is valued.

Responsibilities

• Manage lease agreements and provide office administration support.
• Handle correspondence, manage office supplies, and maintain equipment.
• Ensure compliance with lease terms and conditions.

Skills

Communication

Organizational Skills

Problem-solving

Education

Diploma or Degree

Tools

MS Office

Docusign

Salesforce

Smartsheet

Sycle or Blueprint

Leasecake

Asana

Job description

We are seeking a Lease and Office Administration Specialist who is ready to Amp Up their career at an organization that combines your passion and performance to shape a better world. Amplifon’s recognition as a “Top Employer 2025” across Europe, the United States, Canada, and New Zealand by the Top Employers Institute demonstrates the close tie between our purpose – helping people rediscover all the emotions of sound – and the success employees can experience here.

As a Leasing & Office Administration Specialist, you will manage lease agreements and provide general office administration support to our Mississauga, Ontario office. This role will involve abstracting lease information, maintaining lease databases, monitoring rent payments, and ensuring compliance with lease terms. In addition, this role will support corporate fleet administration, office administration duties, and other duties across the business.

Key Responsibilities:

• Handling incoming and outgoing correspondence, managing office supplies and maintaining office equipment.
• Ordering meals for team meetings and events, as well as managing reservations.
• Assisting with scheduling appointments, meetings, and travel arrangements for staff.
• Serving as a point of contact for internal and external communication, coordinating with various departments and vendors.
• Assisting with bookkeeping tasks, expense reports, and other financial activities.
• Maintaining inventory of storage facility and maintenance of storage items.
• Managing property leases for all Amplifon Canada locations.
• Setting up monthly lease requests for payments and maintaining an electronic filing system for all items related to leasing.
• Ensuring compliance with lease terms and conditions, handling lease modifications and amendments.
• Interacting with tenants, property managers, and other stakeholders.
• Managing Amplifon’s corporate fleet program by providing periodic reports.

This position is a hybrid role, with a 3-4 day/week in office requirement, including Fridays.

Qualifications in this role include, but are not limited to:

• Completion of Diploma or Degree
• 2+ years’ lease administration
• 1-2 years’ office administration
• Strong competence MS Office is required, proficient with Word, Excel, PowerPoint, Docusign, Smartsheet, and Salesforce.
• Experience with CRM software such as Sycle or Blueprint
• Experience with Project management such as Asana or Smartsheet
• Experience with Lease database such as Leasecake
• Leasing knowledge and experience are required

Preferred Experience and Skills:

• 1-2 years’ project management experience
• Strong communication skills – written and oral
• Strong planning and organizational skills; highly effective at handling multiple priorities and persistently ensuring tasks are seen through to timely and accurate completion
• Works well independently as well as part of a team; takes initiative and is comfortable with pushing conventional thinking
• Demonstrated ability to work under pressure to meet deadlines
• Ability to deliver excellent customer service at all levels of the organization and with external partners and internal team members
• Excellent problem-solving skills, accuracy and attention to detail
• Ability to make decisions on own or consult their decisions/ideas with Manager, Real Estate & General Management

Benefits Offered:

• Extended Medical, Dental, Vision Benefits, RRSP and DPSP with company match, generous vacation, paid holidays, in addition to other benefits.
• Flexible work arrangements to help support your work/life balance.
• Expand your experience by taking advantage of our global mobility opportunities.

About Us:

Amplifon, the global leader in the hearing care retail market and headquartered in Milan, Italy, empowers people to rediscover all the emotions of sound. We operate under three regions in EMEA, Americas, and APAC with a global presence in 26 countries and 20,300 employees worldwide.

We are an equal opportunity employer and value diversity at our company. We do not discriminateon the basis ofrace, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. If selected for an interview, please advise our Human Resources team if you require accommodation during the interview and assessment process and we will work with you to meet your accessibility needs.

#AmplifonAmericas #AmpUpYourCareer