Lead, Procurement

ontariomedicalassociation; Toronto; Hybrid; CAD 65,000 - 69,000; Full time

Benefits offered by this job

Hybrid work environment

Pension plan

Bonus program

Top Employer recognition

Job summary

The Ontario Medical Association is seeking a Procurement Administrator to support corporate procurement operations and ensure policy compliance. You will work under the Director of Procurement to provide administrative and coordination support across the procurement lifecycle.

You will collaborate with cross-functional teams, coordinate vendor engagements, prepare RFx and contracts, and assist departments through the process while maintaining contract files and supporting FIS system testing and

Qualifications

• University degree in Business Administration, Supply Chain Management, or a related field.
• Four to five years of relevant procurement experience.
• Understanding of procurement and contract law is an asset.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with Microsoft Dynamics 365 Business Centre is an asset.
• Strong communication skills, with the ability to convey information clearly, concisely, and in a timely manner.

Responsibilities

• Collaborate with cross-functional teams to support and coordinate activities throughout the procurement lifecycle.
• Coordinate vendor meetings, presentations, and other engagement activities.
• Assist with the preparation and review of procurement documentation, including RFx (RFP, RFQ, RFI), contracts, and related materials.
• Assist client departments through the procurement process, ensuring compliance with organizational policies and procedures.
• Facilitate contract execution by coordinating with organizational signing authorities and vendor representatives.
• Maintain accurate and organized pre- and post-award contract files in accordance with procurement procedures.
• Liaise with client departments to manage contract amendments, renewals, and related activities.
• Track, update, and maintain the contracts database to ensure accuracy, completeness, and data integrity.
• Participate in the testing and implementation of new financial information system (FIS) solutions related to procurement

Skills

Microsoft Excel

Strong communication skills

Cross-functional collaboration

Education

University degree in Business Administration or Supply Chain Management

Tools

Microsoft Dynamics 365 Business Centre

Job description

Are you looking to join one of Greater Toronto’s Top 2026 Employers? The Ontario Medical Association (OMA) advocates for and supports doctors, seeking to strengthen their leadership role in caring for patients. We continually seek to be the trusted voice in transforming Ontario’s health-care system by courageously pursuing best practices, new ideas, solutions, and opportunities to improve.

Job summary

This position is responsible for supporting the administration of the corporate procurement process, assisting with day-to-day procurement operations, and ensuring compliance with organizational policies and procedures. Working under the direction of the Director of Procurement, the role provides administrative and coordination support to facilitate efficient and consistent procurement activities.

How you will make a difference

• Collaborating with cross-functional teams to support and coordinate activities throughout the procurement lifecycle
• Coordinating vendor meetings, presentations, and other engagement activities
• Assisting with the preparation and review of procurement documentation, including RFx (RFP, RFQ, RFI), contracts, and related materials
• Assisting client departments through the procurement process, ensuring compliance with organizational policies and procedures
• Facilitating contract execution by coordinating with organizational signing authorities and vendor representatives
• Maintaining accurate and organized pre- and post-award contract files in accordance with procurement procedures
• Liaising with client departments to manage contract amendments, renewals, and related activities
• Tracking, updating, and maintaining the contracts database to ensure accuracy, completeness, and data integrity
• Participating in the testing and implementation of new financial information system (FIS) solutions related to procurement

Requirements that are important to us

• University degree in Business Administration, Supply Chain Management, or a related field
• Four to five years of relevant experience, including demonstrated ability to assist with complex, competitive procurement processes.
• Understanding of procurement law and contract law, as well as information systems, is an asset
• Proficiency in Microsoft Office, particularly Excel
• Experience with Microsoft Dynamics 365 Business Centre is an asset
• Strong communication skills, with the ability to convey information clearly, concisely, and in a timely manner

The OMA has moved to a permanent hybrid work environment. As such, the individual in this position will be required to work a minimum number of days in our Toronto office.

What do we have to offer you?

• A work environment whose values are to berespectful, bold, responsive, and transparent in our work and our behaviours
• A fantastic opportunity to grow with the team and help shape the strategic direction of the OMA, its members and the health-care system
• An organization that is committed to the equity, diversity and inclusion principles of humility, accountability, collaboration, courage and integrity
• A friendly and flexible hybrid work environment
• Competitive total rewards package including a hiring salary range of $65,400-$69,490 plus pension plan and a bonus program
• An organization that has been recognized as a Greater Toronto’s Top Employers for six consecutive years.

As a condition of employment, OMA conducts background checks and reference checks for all open positions.

We're excited to share this opportunity, which is for an existing vacancy on our team. Kindly be advised that our recruitment process does not involve the use of Artificial Intelligence.

The Ontario Medical Association is strongly committed to diversity within its community and welcomes applications from racialized persons/persons of colour, women, Indigenous People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas. In accordance with the AODA Act, accommodation will be provided throughout the recruitment process to applicants with disabilities.