Law Office Adminstrator/ Bookkeeper

Newport Williams; Victoria; On-site; CAD 30,000 - 60,000; Full time

Job summary

A boutique full-service law firm in Victoria seeks an experienced Office Administrator / Bookkeeper to manage accounting, payroll, and office operations. The ideal candidate will bring at least 8 years of experience in a legal environment alongside proficiency in QuickBooks. This full-time position requires in-office presence, particularly during onboarding, fostering teamwork and seamless operations.

Benefits

Group benefits

RRSP plan

Qualifications

• Minimum of 8 years of experience in a legal or professional office environment.
• Strong background in accounting or bookkeeping is essential.
• Familiarity with compliance standards is a must.

Responsibilities

• Manage full-cycle bookkeeping and financial reporting.
• Administer payroll and maintain compliance with accounting rules.
• Oversee office systems and vendor relationships.

Skills

Bookkeeping

Payroll management

Legal office experience

Compliance with trust accounting rules

QuickBooks proficiency

Tools

QuickBooks

Clio

Job description

Position: Office Administrator / Bookkeeper

Type: Full-Time (Onsite- Downtown Victoria)

A boutique full-service law firm in Victoria is seeking an experienced office administrator and bookkeeper to oversee accounting, payroll, benefits administration, and general office operations. This is a central role that supports the day-to-day functioning of a well-established legal team. The position requires full-time in-office presence, especially during initial onboarding, to allow for smooth integration and collaboration within the team.

Key Responsibilities

• Manage full-cycle bookkeeping, including trust and general account reconciliations and financial reporting
• Administer in-house and third-party payroll, including vacation and sick leave tracking
• Oversee compliance with Law Society of BC trust accounting rules, reporting requirements, and audit preparation
• Manage group benefits and RRSP plans
• Coordinate with external service providers (IT, telecom, BC Online, LTSA)
• Maintain office systems including supplies, filing, and vendor relationships
• Optional: Provide backup paralegal support depending on interest and skillset

What We’re Looking For

• At least 8 years of experience in a legal or professional office environment (flexible for right candidate)
• Solid background in accounting or bookkeeping
• Familiarity with Law Society of BC trust accounting rules and compliance standards a must
• Proficiency with QuickBooks (experience with Clio is a bonus)
• Organized, self-motivated, and comfortable working independently

Compensation

• Salary commensurate with experience
• Group benefits and RRSP plan

This is a unique opportunity to join a collaborative and respected legal team in a role that combines financial stewardship with hands-on office operations. Please apply if you think you could be a fit.