Law Clerk, Tax (Social Impact)

Miller Thomson; The Blue Mountains, Toronto; On-site; CAD 50,000 - 90,000; Full time

Job summary

Join a forward-thinking national business law firm as a Law Clerk in a dynamic and supportive environment. This role offers the opportunity to work on a variety of corporate matters, from incorporation to compliance for not-for-profit organizations. You will play a crucial role in preparing legal documentation, liaising with clients, and ensuring adherence to regulations. With a focus on teamwork and individual growth, this position is perfect for those looking to make an impact in the legal field while enjoying a comprehensive benefits package and professional development opportunities.

Benefits

Health Insurance

Dental Insurance

Vision Care

Employee Assistance Program

Life Insurance

Short-Term Disability Insurance

Long-Term Disability Insurance

3+ Weeks’ Vacation

10 Personal Days

Professional Development Opportunities

Qualifications

• 2-5 years’ experience in corporate law, especially with not-for-profit organizations.
• Ability to prepare and file legal documentation for incorporation and compliance.

Responsibilities

• Prepare and file federal and provincial corporate documentation.
• Conduct corporate record reviews and ensure compliance with regulations.

Skills

Analytical Skills

Communication Skills

Organizational Skills

Drafting Skills

Mathematical Skills

Education

Law Clerk or Paralegal Diploma

Undergraduate Degree

Tools

EnAct

Aderant

Job description

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.

We are looking for a Law Clerk, Tax (Social Impact) to join our team in Toronto.

Dealing with :

• Preparation and filing of Federal and relevant provincial documentation for incorporation, as well as business name and partnership registration documentation, renewals thereof and related documentation;
• Preparation, distribution and follow-up of annual maintenance corporate documentation for legal and corporate compliance requirements, as required by all relevant jurisdictions in which corporations are registered and/or updating information on annual resolutions/minutes and dividend resolutions;
• Updating corporate information in the public records and internal databases;
• General inquiries relating to corporate records; and
• Ongoing maintenance and review of corporate records, ledgers, and registers, in respect of not-for-profit or non-share capital corporations.

Key Responsibilities :

Drafting and Revising

• Prepare federal and Ontario documents relating to, inter alia, incorporation, by-laws, by-law amendments, amended and restated by-laws, board regulations, organization, continuance under the CNCA, export out of Ontario jurisdiction, import into Ontario jurisdiction, extra-provincial registration, filings (directors/change of office address), amendments, amalgamations, dissolutions, and amalgamation agreements.
• Prepare and file documentation relating to restructuring, corporate cleanup, master business licenses, T2050 applications, RC59 Business Consents, T3010 Charity Information Returns.
• Prioritize and monitor the various components of each matter.
• Track, prepare, and send financial statements to applicable government regarding charitable fundraising.
• Assist with fee quotes for not-for-profit project matters.
• Prepare or provide instructions to prepare business name and partnership registrations and renewals and other similar documentation, as required.
• Review, prepare, and update, or provide instructions to review, prepare, and update information on annual resolutions/minutes and resolutions as well as updating, or providing instructions to update, corporate information at the public records and internal database.
• Calculate, draft, and analyze financial documentation and data, and handle the receipt and disbursal of funds for transactions and all financial reporting requirements.
• Compile information and draft written reports, opinions, and accounting to clients, as well as monitor and follow up on post-closing undertakings.
• Complete closings of transactions including scheduling closing, expediting matters where necessary to meet deadlines, coordinating the receipt of closing documentation and funds, reviewing, revising, and finalizing closing documentation, conducting and/or analyzing any closing search requirements, and completing registration/filing of documentation, problem-solving, liaising with clients and the solicitor in charge, and negotiating escrow arrangements and undertakings in accordance with delegated responsibility provided by the solicitor.

Reviewing and Document Management

• Conduct corporate minute book reviews and prepare reports, where required. Analyze corporate charter documents and corporate records to ensure compliance with governing statutes and make recommendations on relevancy and remedial actions.
• Obtain corporate documents from applicable government agencies, ministries, CRA, and Corporations Canada.
• Arrange for, or where necessary, conduct corporation profile reports, business name searches, amalgamation searches, document lists, NUANS, and trademark searches and document, review, analyze, verify, monitor, summarize, and report on due diligence findings.
• Maintain, or provide instructions relating to the maintenance of, and review corporate records, ledgers, and registers, including uploading or providing instructions regarding the uploading of executed documents to virtual minute books for not-for-profit corporations in all jurisdictions.
• Assist in the ongoing development and maintenance of the precedent system in respect of not-for-profit corporation matters.

Preparing and Assembling

• Pre-approve corporate names with Corporations Canada, including the preparation of applicable consents, when necessary.
• Prepare final reports on incorporation, amalgamation, amendments, restructuring, dissolution, transfer of assets, charitable registration, and business licenses.
• Track, prepare, and file annual filings and prepare annual resolutions.
• Prepare relevant documentation and assemble filing packages for filing with CRA in respect of T2050 Charity Applications.
• Create new files with PGT for federal charities operating in Ontario.

Liaising and Communicating

• Consult and collaborate with solicitors and clients to receive and implement instructions at the onset and during the course of the transaction.
• Liaise and coordinate document filing and registration with agents, paralegals, and law clerks in other offices with respect to EP registrations and seek information regarding filings and obtaining documents in their respective jurisdictions.
• Correspond with examiners at The Office of the Public Guardian and Trustee (PGT) and relevant ministries regarding specific corporation matters and generally.
• Liaise with clients, lawyers, students, and public officials and mentor intermediate and junior clerks.
• Negotiate, communicate, and consult with solicitors for the other sides of transactions as well as governmental professionals, in accordance with delegated responsibility provided by the solicitor in charge.
• Flag potential issues and communicate these issues to the attention of the solicitor in charge. Problem-solving with respect to transactional matters.
• Collaborate with support staff and supervise assistants.
• Participate in client interviews, engage in telephone and email communications with clients and others, and attend to execution of documents by clients.

Research

• Research and interpret legal and technical procedures, statutes, and regulations applicable to the area of practice.

What you'll bring :

Law Clerk or Paralegal Diploma for relevant jurisdiction; potentially also an Undergraduate degree (preferred).

2-5 years’ experience or higher.

Varied experience dealing with not-for-profit corporation and charity matters with minimal supervision in a fast-paced, high-volume environment requiring excellent written and verbal communication, organizational, and analytical skills. Good drafting and mathematical skills are also required.

Continuing education to keep abreast of changes

• Competent with EnAct or other digital corporate records program.
• Up-to-date and sound working knowledge of relevant legislation, regulations, rules, and practices relating to not-for-profit corporations and charities.
• Sound knowledge of accounting concepts as they relate to not-for-profit corporations and charities.
• Proficient in legal-related accounting programs (Aderant preferred).
• Ability to compile report books.

What we offer :

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market, as well as work-life balance. We offer :

• A comprehensive Benefits package that includes Health, Dental, and Vision Care, Employee Assistance Program, Life Insurance, Short-Term and Long-Term Disability Insurance, 3+ Weeks’ Vacation, and 10 Personal Days;
• A Diverse and Inclusive Workplace;
• Flexible working options;
• Maternity Leave Top-up;
• A Firm matching Group Retirement Savings plan;
• An individual TFSA with low fund management fees and competitive investment options;
• Employee Assistance Program to support you and your family;
• A wellness spending account to foster employee well-being;
• Professional Development opportunities;
• Employee appreciation events;
• Charitable giving programs.

Who we are :

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with strategically placed offices across the country. Our consistent ability to provide practical, creative, and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, business services professionals, and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection, and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.