Law Clerk (Immigration)

Esteri Law PC; Toronto; Hybrid; CAD 48,000 - 72,000; Full time

Job summary

Estri Law PC in Toronto is seeking a full-time Immigration Law Clerk to support our team with Canadian immigration files and daily operations. The role covers document collection, drafting, submission, deadlines, and client communication.

The successful candidate will assist throughout the lifecycle of immigration applications, perform legal research, prepare documents, manage billing, and provide administrative support in a collaborative, client-focused setting.

Qualifications

• Post-secondary training in Law or Paralegal Studies, Legal Administration, or related field.
• Strong knowledge of federal and provincial immigration procedures.
• Excellent English and Russian communication skills.
• Attention to detail and accuracy in legal work.
• Ability to manage deadlines and organize multiple matters.
• Experience with legal document preparation is an asset.
• Familiarity with immigration case management systems is a plus.

Responsibilities

• Conduct electronic data entry, opening and creating client files digitally.
• Perform administrative tasks including scanning, filing, phone duties, and courier handling.
• Communicate with clients, gather documents, request missing information, and track matter progress.
• Schedule client appointments, manage calendars, and coordinate meetings.
• Manage lifecycle of immigration applications: collection, drafting, reviewing, and submission.
• Draft legal documents such as letters, affidavits, and forms; prepare client reporting letters and certificates.
• Assist Supervising Lawyer with general legal support for immigration matters.
• Supervise and train administrative staff as needed.
• Perform other duties and ad-hoc tasks as required.

Skills

Legal Research

Legal Writing

Client Communications

Attention to Detail

Time Management

Confidentiality

Law & Immigration Knowledge

Office Software

Education

Post-secondary law clerk diploma

Paralegal certificate

Legal Administration diploma

Equivalent relevant work experience

Tools

Microsoft Office

Adobe

Google Workspace

Job description

Work Arrangement: Hybrid (remote work is available)

Esteri Law is a boutique law firm focused on Canadian immigration services for individuals, families, and businesses. We guide clients through complex immigration processes with compassion, expertise, and careful attention to detail.

Led by Founding Partner Irina Maimust, Esteri Law represents clients seeking family reunification, educational and career opportunities, and business expansion in Canada. Our team works closely with clients and colleagues to provide tailored, high-quality legal services in a professional and supportive environment.

The Role

Esteri Law is seeking a full-time Immigration Law Clerk to support our team in managing Canadian immigration files, related client matters, and the firm’s daily operations.

The successful candidate will assist throughout the lifecycle of immigration applications, from initial document collection and file opening through drafting, review, submission, and post-submission follow-up. The role also involves legal and factual research, client communication, deadline management, document preparation, billing, and general administrative support.

This is primarily an on-site position based in Toronto, Ontario. Remote work arrangements may be available, subject to discussion and the firm’s operational requirements.

Qualifications

• Strong foundation in Law and Canadian immigration procedures, with the ability to interpret relevant legislation, regulations, and policy guidance.
• Proficiency in Legal Document Preparation, including forms, submissions, affidavits, and supporting documentation for a variety of immigration programs.
• Excellent Communication skills, including clear, professional client communication and effective collaboration with lawyers and colleagues.
• Advanced Research capabilities, including legal research, country conditions research, and fact-finding to support case strategy.
• Solid Writing skills, with attention to clarity, accuracy, and organization in legal correspondence and application materials.
• High level of detail orientation, time management, and organizational skills to handle multiple files and deadlines.
• Proficiency with standard office software and document management tools; experience with immigration case management systems is an asset.
• Post-secondary education in Law, Paralegal Studies, Legal Administration, or a related field; prior experience in immigration or administrative law is an advantage.
• Ability to maintain confidentiality, exercise sound judgment, and work respectfully with clients from diverse backgrounds.

Responsibilities

• Conducting electronic data entry, client billing, opening and creating client files digitally;
• Performing administrative work including scanning, filing, answering the phone, sending/receiving courier deliveries;
• Interacting with clients, collecting documents, requesting missing information, answering inquiries and keeping clients informed about the progress of matters while tracking deadlines;
• Scheduling client appointments, managing calendars, and coordinating meetings;
• Managing the lifecycle of immigration applications: document collection, drafting, reviewing, editing and submission of application packages on behalf of the clients;
• Drafting legal documents such as contracts, cover letters, affidavits, court pleadings, and other application forms, client reporting letters, notary certificates, and other documents;
• Assisting the Supervising Lawyer with the provision of general legal support for immigration clients, transactional and litigation matters;
• Supervising and training administrative assistants and support staff;
• Performing other duties and ad-hoc tasks as required ensuring that the Supervising Lawyer is at all times advised of client related issues.

Requirements

• Successful completion of a post-secondary law clerk, paralegal, legal administration, or related certificate or diploma from a recognized educational institution, or equivalent relevant work experience.
• A solid understanding of legal terminology and knowledge of federal and provincial corporate statutes and procedures related to corporate/commercial and immigration law matters.
• Excellent organizational, and verbal/written communication skills in English and Russian languages.
• Strong attention to detail.
• Ability to work with a high degree of accuracy, speed and independence;
• Proficiency in Microsoft Office, Adobe, and Google Suite.