Lands & Resources Clerk

Shxwowhamel FIrst Nation; Agassiz; Remote; CAD 26,000 - 37,000; Full time

Job summary

Shxw’ōwhámél First Nation in Hope, British Columbia, is seeking a Lands and Resources Clerk to support the Lands Manager with day-to-day administration, records, and information services. The role offers a full-time schedule of 35 hours per week, with temporary remote work and benefits.

Responsibilities include answering phones, processing documents, maintaining filing systems and the inventory database, preparing leases and land documents, and assisting with meetings and workshops as needed.

Qualifications

• Enrolment or completion of the First Nation Lands Management Program.
• Post-secondary education—Office Administration (2 years) or equivalent experience.
• High level computer and word processing skills.
• Excellent public relations skills and discretion.
• Ability to build relationships with staff and community resources.

Responsibilities

• Answer phones and respond to voice or e-mail messages; manage faxes with IC, NRCan, surveyors, lawyers, and external agencies.
• Maintain Lands Department filing system and inventory database.
• Prepare legal documents such as leases and addendums as directed by the Lands Manager.
• Draft land transfers and right of way agreements as requested by individuals.
• Assist Lands Manager with information provisions to lawyers or outside agencies; record and distribute documents.

Skills

Excellent communication skills

Attention to detail

Team player

Multitasking

Public relations and discretion

Record keeping

Education

First Nation Lands Management Program

Office Administration (2 years)

Tools

MS Word

Excel

Outlook

Google Earth

GIS

GPS

ICS land registry system

Job description

LANDS AND RESOURCES CLERK

Shxw’ōwhámél First Nation - Hope, British Columbia

Temporarily remote

35 Hours per week - Full-time- Permanent with benefits

Hourly wage: $23.00

Posting Date: March 01, 2022

Open until: position filled

Shxw’ōwhámél First Nation requires the services of a Lands and Resources Clerk to work under the supervision of the Lands Manager. The Lands and Resources Clerk is responsible for providing day-to-day administrative and clerical support to the Lands department. This position performs a wide variety of administrative support, reception, and information services, all which contribute to the efficient and professional operation of the Lands department.

Duties & Qualifications Include:

• Reports to the Lands Manager
• Experience with MS Word, Excel, Outlook
• Experience with Google Earth, GIS, GPS and other mapping software
• Read, interpret, catalogue and maintain air photography and satellite images
• Demonstrate strong organizational skills, detail oriented, and ability to multi-task in a dynamic working environment
• Ability to be both a team player, works well independently with little or no supervision
• Proven ability to establish rapport with all educational and occupational backgrounds
• Willing to attend training workshops
• Willing to work evenings and weekends
• Manage records of taxation, land use agreements and contracts
• Maintain the Shxw’ōwhámél Lands Department inventory database
• Must be able to provide a current Criminal Record Check Key Activities:
• Responsible for answering phones, responding to voice or e-mail messages, as well as
• sending and receiving faxes – with IC, NRCan, Surveyors, Lawyers, other external
• agencies, staff and public.
• Maintains Individual Land Holding files and Lawful Possessor Report files to ensure they
• are kept current and accurate.
• Maintain and enhance the current Lands Department filing system and database.
• Under the direction of the Lands Manager, prepares legal documents
• such as leases, addendums, etc.
• Preparation of the drafting of documents requested by individuals such as land transfers and right of way agreements as directed by the Lands Manager.
• Assists Lands Manager with the provisions of information and materials as requested by lawyers or outside agencies such as parcel abstracts, lease payments owing.
• Records the receipt of all registered documents and distributes to locates and lessees as appropriate.
• Provides support to committees; recording and transcribing minutes, preparing agenda packages and arranging logistics of meetings
• Assists in meeting deadlines for various tasks and in the planning of events and workshops as required

Knowledge and Skills:

• Knowledge of Sto:lo and Tiy’t territory and traditions
• Knowledge of Land code, office terminology, procedures, and equipment
• Excellent oral and written communication skills
• Excellent public relations, including an appreciation of the need for confidentiality, tact and discretion
• Comprehensive knowledge of the Indian Act and Regulation as they pertain to the administration and management of Indian Reserve Lands.
• Ability to identify, evaluate and correctly interpret evidence relating to interests in, title to and status of reserve land; draft and submit land instruments for approval and registration; conduct encumbrance checks in ILRS; identify appropriate Indian Act legislation as it relates to instrument type and purpose.
• Ability to useICS land registry system to conduct encumbrance checks in ILRS/External agencies.
• Ability to verify membership as it relates to land management (e.g., estates, allotments, transfers).
• Experience preparing meeting agendas, minutes, letters and memos accurately
• Attention to detail and proofreading skills
• Filing and document organization
• Ability to analyze, interpret and apply basic contract law.
• Ability to identify and interpret the Lands Management Manual.
• Ability to read and understand Canada lands Survey Records (CLSR) and Regional Survey of BC

Requirements:

• Enrollment or completion of the First Nation Lands Management Program
• Post-secondary Education (two (2) years) – graduate in Office Administration, or an acceptable combination of education and experience.
• High level of computer and word processing skills.
• High level of clerical skills; good knowledge of acceptable office practices.
• Excellent public relations skills, including an appreciation of the need for discretion and a professional and informed approach with the public.
• Ability to build and foster relationships with staff, families, Si:yá:m Council, volunteers and community resources
• Sensitivity to Indigenous issues
• Valid BC Driver’s License