Labour & Employment Legal Assistant

Ruby & Co.; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A leading law firm is seeking a Labour & Employment Legal Assistant to join their team in Ontario. This role involves preparing and managing legal documentation, client communication, and ensuring compliance with legal standards. With a competitive salary and excellent benefits, this position offers a hybrid remote schedule and a collaborative environment.

Qualifications

• 2-4 years of experience as a legal assistant in labour and employment or civil litigation.
• Familiarity with Ontario labour boards and tribunal procedures.
• Strong knowledge of documents related to employment law.

Responsibilities

• Prepare, draft, and proofread legal documents.
• Manage lawyer calendars and schedule meetings.
• Monitor deadlines and assist in billing processes.

Skills

Legal terminology

Organizational skills

Attention to detail

Client communication

Education

Legal Assistant diploma or equivalent experience

Tools

Microsoft Office Suite

Legal practice management software

Job description

Direct message the job poster from Ruby & Co.

Our client, a leading law firm is seeking a Labour & Employment Legal Assistant to join their team.

Responsibilities:

• Prepare, draft, revise, and proofread correspondence, pleadings, contracts, policies, and tribunal documentation.
• File and serve legal documents with courts and administrative tribunals, including the Ontario Labour Relations Board, Human Rights Tribunal, and Superior Court of Justice.
• Manage lawyer calendars, schedule meetings, hearings, mediations, arbitrations, and discovery sessions.
• Open, maintain, and close client files in accordance with firm policies and Law Society of Ontario requirements.
• Perform conflict checks and coordinate with docketing/records departments.
• Handle client communication, including intake, follow-up, and responding to general inquiries.
• Monitor deadlines, limitation periods, and hearing dates; assist in docketing and time-entry processes.
• Support billing and invoicing processes through document preparation and coordination with accounting.
• Maintain confidentiality and handle sensitive employment-related matters with discretion.

Requirements:

• Legal Assistant diploma or equivalent experience.
• 2-4 years of experience as a legal assistant in labour and employment or civil litigation.
• Familiarity with Ontario labour boards, tribunals, court rules, and procedures.
• Strong knowledge of legal terminology, documents, and processes related to employment law.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and legal practice management software.
• Exceptional organizational skills, attention to detail, and ability to manage competing priorities.

Compensation

This role offers a competitive salary commensurate with experience, excellent benefits package, hybrid remote schedule, and collaborative work environment.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Legal

• Industries

  Legal Services

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