Lab Coordinator (Term)

Westfield State University; Toronto; On-site; CAD 60,000 - 78,000; Full time

Job summary

A leading educational institution in Toronto is seeking a Lab Coordinator to oversee day-to-day lab operations, including participant recruitment, data collection, and administrative tasks. The ideal candidate will have a Bachelor's degree, at least two years of relevant research experience, and strong organizational skills. This full-time term position offers a competitive salary and opportunities for career growth.

Qualifications

• Minimum two years of relevant experience in a research lab.
• Experience working with participants and collecting data.
• Familiarity with trouble-shooting technology.

Responsibilities

• Manage day-to-day operations of the research lab.
• Recruit and schedule participants for research studies.
• Assist with administrative support to the Principal Investigator.

Skills

Strong computer skills including Microsoft Word, Excel, PowerPoint

Strong interpersonal, written, and verbal communication skills

Sound time-management and organizational skills

Attention to detail

Education

Bachelor's Degree or equivalent experience

Tools

SPSS

Matlab

EPrime

BrainVoyager

WordPress

Job description

Lab Coordinator (Term)

Date Posted: 07/21/2025
Req ID: 44386
Faculty/Division: Faculty of Arts & Science
Department: Dept of Psychology
Campus: St. George (Downtown Toronto)
Position Number: 00051750

Description:

About us:

The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

Established in 1927, the Department of Psychology has for more than a century been a top choice for those pursuing a career in psychological research. The combined expertise of our faculty spans all major areas of psychology and reflects a wide range of approaches to the study of mind, brain and behaviour. Our department comprises a diverse and internationally recognized faculty, first-rate laboratory facilities and a tradition of cutting-edge, collaborative research in an inspiring intellectual atmosphere.

The Einstein Lab (Dr. Gillian Einstein) studies how the structure and function of the brain is influenced by the context of people’s lives, especially sex and gender. These influences include hormones and genes, as well as culture, social environment and personal life experiences. In turn, these factors can influence our health and successful aging (https://einsteinlab.ca/).

Your opportunity:

Under the supervision of the Principal Investigator (PI), the Lab Coordinator is responsible for the smooth day-to-day operation of the lab, involving the acquisition of data on cognition and brain response. The incumbent ensures participants and/or testing rooms are not double-booked, forms are available to sign and payments/participation credits are processed. Duties include but are not limited to recruiting participants; preparing test materials; scheduling and keeping track of participants’ appointments and their compensation; interacting with research assistants about their duties.

The Lab Coordinator is also responsible for general maintenance of the research lab; ensuring supplies are adequately stocked; compiling receipts and forms; ensuring reference libraries are maintained; lab manuals updated and maintained; files/website updated; back up information weekly; contacting departmental computer staff to ensure programs and computers run properly. Additionally, the incumbent performs other administrative duties such as maintaining a tidy environment and providing administrative support to PI, assisting with ethics protocols and grants, and assisting graduate students with participant testing and data collating.

Your responsibilities will include:

• Proofing and posting adverts to recruit applicants
• Preparing consent forms using templates
• Disseminating and collecting research surveys and questionnaires
• Generating reports
• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Responding to enquiries within the defined scope of the role and redirecting as appropriate
• Recording or verifying transactions on a single account
• Providing orientation to others on work procedures and practices

Essential Qualifications:

• Bachelor's Degree or acceptable combination of equivalent experience.
• Minimum two (2) years of relevant experience in a research lab or as a lab coordinator with knowledge of research methodology.
• Experience working with participants and collecting data/samples.
• Experience in trouble-shooting various technologies along with website maintenance.
• Experience interacting with participants and students of diverse backgrounds.
• Strong computer skills including with Microsoft Word, Excel, PowerPoint.
• Strong interpersonal, written, and verbal communication skills.
• Sound time-management, organizational skills, and ability to multi-task.
• Demonstrated ability to work under pressure to meet multiple competing deadlines.
• Strong attention to detail, ability to use sound judgment, and proven ability to work within a team.

Assets (Nonessential):

• Demonstrated knowledge in SPSS, Matlab, EPrime, BrainVoyager, and WordPress preferred.

To be successful in this role you will be:

• Communicator
• Efficient
• Goal oriented
• Multi-tasker
• Organized
• Problem solver

Closing Date: 08/05/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Grant - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 -- $60,237. with an annual step progression to a maximum of $77,035. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Research Administration & Teaching

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Please Note:

• This is a term position for one (1) year.

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Diversity Statement

The University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.

As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see http://uoft.me/UP.

Accessibility Statement

The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.

The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.

If you require any accommodations at any point during the application and hiring process, please contact [e-mail].

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