KYC - Data Administrator

Nöord Technologies; Montréal-Est; Hybrid; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid work policy

Job summary

Nöord Technologies is seeking a Data Administrator for a major banking client in Montreal. You will manage data integrity across KYC systems and trading platforms, ensuring accurate customer records and timely documentation.

The role requires coordinating with Front Office, Compliance, and Tax teams to support onboarding, data validation, and regulatory adherence. The position offers a hybrid work arrangement after onboarding, with emphasis on meticulous data handling, reconciliation, and

Qualifications

• Legally eligible to work in Canada (citizen, PR, or valid Open Work Permit).
• Minimum 2 years in a financial institution, ideally Back-Office or Reference Data Management.
• Fluent in English (written and spoken); French is an asset.

Responsibilities

• Finalize setup of new counterparties in the KYC system and data integration to the local database.
• Maintain counterparty records across trading systems (Back-Office/Front-Office).
• Review daily reconciliations to detect inconsistencies and resolve data/status gaps.
• On-board clients to electronic platforms and manage user access; coordinate with KYC team.

Skills

Attention to detail

Organizational skills

English fluency

Team player

Education

University degree in Finance/Business Administration/Economics

Tools

MS Office

MS Excel

KYC platform knowledge

Patriot Act compliance knowledge

Job description

At Nöord Technologies, we empower top-tier financial institutions with exceptional talent in banking and capital markets.

For the needs of one of our prestigious clients, a major banking actor in Montreal currently experiencing strong growth, we are actively seeking an experienced Data Administrator to join their operations team.

Key Responsibilities

• Finalize the setup of new counterparties in the in-house KYC system and ensure accurate data integration into the local counterparty database application.
• Set up and maintain counterparty records across trading systems (Back-Office and Front-Office applications) as required.
• Review daily reconciliations to detect, investigate, and resolve inconsistencies in client data/status between local application systems.
• On-board newly created clients to electronic platforms for confirmation and statements; manage client user access and address change requests through research and collaboration with the KYC team.
• Close client files and inactive accounts in downstream systems following thorough activity reviews.
• Prepare, reconcile, and monitor the expiration of Patriot Act certificates; liaise with the Front Office and Compliance teams to track progress and secure renewed documentation.
• Collect, capture, and validate Tax Certifications (W-8 and W-9 forms) in internal systems, liaising directly with the Tax Department and advising Sales/Relationship teams on invalid documentation.
• Process Prime Brokerage documentation, including Forms 150, 151, and Form 1 to Schedule A (F1SA).
• Set up, maintain, and validate USD Fed Wire transfer templates on the banking payment system to allocate Fed Fund wire transfers for internal business lines.
• Ensure proper procurement, archiving, and maintenance of legal and operational documentation within bank systems for auditing and verification purposes.

Requirements

• Work Authorization: Must be legally eligible and authorized to work in Canada (Canadian Citizen, Permanent Resident, or valid Open Work Permit holder).
• Education: University degree in Finance, Business Administration, Economics, or a related field.
• Experience: Minimum of 2 years of relevant experience within a financial institution, ideally in Back-Office operations, Security Settlement, or Reference Data Management.
• Language Skills: Mandatory fluency in English (written and verbal); French is an asset.
• Technical Skills: Strong proficiency in the MS Office suite, with advanced working knowledge of MS Excel.
• Industry Knowledge: Solid understanding of KYC processes, US Tax certifications (W-8/W-9), and Patriot Act regulations. Knowledge of the Bankers Almanac platform is a strong plus.
• Soft Skills: High attention to detail, strong organizational and prioritization skills, self-motivated team player mindset, and the ability to perform effectively in a fast-paced environment.

Work Environment & Conditions

• Work From Home (WFH) Policy: Hybrid work arrangement available on a voluntary basis (up to 2 days per week from home after an initial 2-month onboarding period, subject to manager's discretion).
• Calendar: The candidate will follow the US holiday calendar.