KYC - Data Administrator

Nöord Technologies; Montreal (administrative region); Hybrid; CAD 60,000 - 90,000; Full time

Job summary

Nöord Technologies is seeking a Data Administrator for a major Montreal-based banking client. The role focuses on KYC data integrity, counterparty setup, and cross-system data validation within a hybrid work model.

You will collaborate with KYC, Front Office, Compliance, and Tax teams to ensure regulatory and data accuracy while supporting Back-Office and Reference Data processes.

Qualifications

• Bachelor-level degree or higher in Finance, Business, Economics, or related field.
• Proficient with MS Office; advanced Excel skills.
• Fluent in English; French a plus.
• Knowledge of KYC processes and US tax forms (W-8/W-9) is desirable.

Responsibilities

• Finalize setup of new counterparties in the KYC system and ensure accurate data integration into the local counterparty database application.
• Set up and maintain counterparty records across trading systems (Back-Office and Front-Office) as required.
• Review daily reconciliations to detect, investigate, and resolve inconsistencies in client data/status between local systems.
• On-board new clients to electronic platforms, manage user access and address change requests with the KYC team.
• Close client files and inactive accounts in downstream systems after activity reviews.
• Prepare, reconcile, and monitor Patriot Act certificates; coordinate with Front Office and Compliance for renewals.
• Collect, capture, and validate Tax Certifications (W-8 and W-9) in internal systems with Tax and Sales teams.
• Process Prime Brokerage documentation (Forms 150, 151, and Form 1 to Schedule A).
• Set up, maintain, and validate USD Fed Wire transfer templates on the banking payment system.
• Ensure proper procurement, archiving, and maintenance of legal and operational docs for auditing.

Skills

Excel

MS Office

English fluency

KYC knowledge

Data management

Attention to detail

Time management

Team player

Education

University degree in Finance/Business/Economics

Job description

At Nöord Technologies, we empower top-tier financial institutions with exceptional talent in banking and capital markets.

For the needs of one of our prestigious clients, a major banking actor in Montreal currently experiencing strong growth, we are actively seeking an experienced Data Administrator to join their operations team.

Key Responsibilities

• Finalize the setup of new counterparties in the in-house KYC system and ensure accurate data integration into the local counterparty database application.
• Set up and maintain counterparty records across trading systems (Back-Office and Front-Office applications) as required.
• Review daily reconciliations to detect, investigate, and resolve inconsistencies in client data/status between local application systems.
• On-board newly created clients to electronic platforms for confirmation and statements; manage client user access and address change requests through research and collaboration with the KYC team.
• Close client files and inactive accounts in downstream systems following thorough activity reviews.
• Prepare, reconcile, and monitor the expiration of Patriot Act certificates; liaise with the Front Office and Compliance teams to track progress and secure renewed documentation.
• Collect, capture, and validate Tax Certifications (W-8 and W-9 forms) in internal systems, liaising directly with the Tax Department and advising Sales/Relationship teams on invalid documentation.
• Process Prime Brokerage documentation, including Forms 150, 151, and Form 1 to Schedule A (F1SA).
• Set up, maintain, and validate USD Fed Wire transfer templates on the banking payment system to allocate Fed Fund wire transfers for internal business lines.
• Ensure proper procurement, archiving, and maintenance of legal and operational documentation within bank systems for auditing and verification purposes.

Requirements

• Candidate Profile & Qualifications
• Work Authorization: Must be legally eligible and authorized to work in Canada (Canadian Citizen, Permanent Resident, or valid Open Work Permit holder).
• Education: University degree in Finance, Business Administration, Economics, or a related field.
• Experience: Minimum of 2 years of relevant experience within a financial institution, ideally in Back-Office operations, Security Settlement, or Reference Data Management.
• Language Skills: Mandatory fluency in English (written and verbal); French is an asset.
• Technical Skills: Strong proficiency in the MS Office suite, with advanced working knowledge of MS Excel.
• Industry Knowledge: Solid understanding of KYC processes, US Tax certifications (W-8/W-9), and Patriot Act regulations. Knowledge of the Bankers Almanac platform is a strong plus.
• Soft Skills: High attention to detail, strong organizational and prioritization skills, self-motivated team player mindset, and the ability to perform effectively in a fast-paced environment.
• Work Environment & Conditions
• Work From Home (WFH) Policy: Hybrid work arrangement available on a voluntary basis (up to 2 days per week from home after an initial 2-month onboarding period, subject to manager's discretion).
• Calendar: The candidate will follow the US holiday calendar.