Junior Project Manager, Planning & Readiness

Grand River Hospital; Kitchener; On-site; CAD 60,000 - 90,000; Full time

Job summary

An established healthcare organization is seeking a Junior Project Manager to support various redevelopment projects. This role involves project management expertise across all phases, from planning to execution, ensuring that projects are well-coordinated and on schedule. The ideal candidate will have a strong background in project management, excellent organizational skills, and the ability to collaborate effectively with diverse stakeholders. Join a dynamic team dedicated to redefining healthcare experiences through innovation and collaboration, and make a meaningful impact in the community.

Qualifications

• 3+ years of experience in project management, preferably in healthcare.
• Proficient in developing and maintaining project documentation.

Responsibilities

• Develop and maintain project documentation and control systems.
• Coordinate project activities and ensure timely completion.

Skills

Project Management

Collaboration Skills

Risk Management

Problem Solving

Negotiation Skills

Organizational Skills

Time Management

Education

Undergraduate Degree in Project Management

Graduate Degree in Related Discipline

Tools

MS Office Suite

MS Project

MS Visio

SharePoint

Job description

Work Type: FULL TIME, Junior Project Manager

Location:

• WRHN @ Midtown (formerly Grand River Hospital, KW Campus)
  
  

Home to seven regional programs and comprehensive health-care services, Waterloo Regional Health Network (WRHN, pronounced wren) is committed to meeting the current and emerging needs in Waterloo-Wellington and beyond.

WRHN is redefining the health-care experience through collaboration and innovation, addressing barriers to access, advancing care delivery, and setting new standards in compassionate, empowered community-driven health care.

At WRHN, every patient is at the centre of everything we do as we strive to improve lives, inspire healing, and build healthier, stronger communities. By listening to patients and partners, we strive to connect communities to the right care, at the right place, and at the right time.

Please Note: New employees must provide documentation/proof of COVID-19 vaccination status, a 2-step TB test, as well as proof of immunity to measles, mumps, rubella, and varicella (chickenpox) prior to their start date at Waterloo Regional Health Network (WRHN). New Employees will require clearance from Employee Health, Safety and Wellness before they are able to begin any position within WRHN.

Position Summary

Reporting to the Director – Infrastructure Planning & Redevelopment, the Junior Project Manager will provide project management expertise and support through all phases of planning, procurement, design, construction execution, closeout and move-in for all redevelopment work associated with Midtown and Chicopee campuses. The Junior Project Manager will work with internal and external stakeholders to ensure project activities remain on schedule, effectively coordinated, well documented and appropriately resourced. The role will be a key liaison and supportive link between redevelopment team members to coordinate integrated priorities, ensure project dependencies are identified and documented, and to support effective risk identification and mitigation.

Responsibilities

The Junior Project Manager will be responsible to:

• Develop, implement, and maintain a robust project document control system and methodology to ensure all key planning decisions, project documentation, rationale, assumptions and changes/issues are tracked, reported and resolved
• In collaboration with the Director and Managers support the team in the maintenance and coordination of the project roadmap and ensure dependencies, deadlines and milestones are achieved and risks are identified, mitigated and escalated
• Compile, prioritize and organize project deliverables to ensure timely completion in accordance with project activity timelines and the project roadmap
• Liaise closely with the Service Planning & Operational Readiness team to coordinate broader Redevelopment team meetings, activities and events
• Coordinate and support planning groups (e.g. user groups, working groups, task groups, subject matter experts, consultants etc.) throughout the project phases to ensure the required participants are engaged and that scheduling maximizes collaboration, reduces duplication and accounts for dependencies and synergies across work streams
• Create and update presentations, briefing notes, reference resources, process flows, etc. in collaboration with redevelopment team members
• Assist with the preparation and issuance of regular project progress reports
• Prepare and distribute meeting agendas and minutes for team meetings, steering committee and/or working groups and others as required.
• Issues purchase orders and order material as required
• Other duties as assigned by the Director
  
  

Position Requirements

• An undergraduate degree in Project Management, Architecture, Engineering and/or relevant program.
• A minimum of 3 years of experience leading, coordinating and prioritizing the deliverables of cross-functional, complex projects and teams (within a healthcare setting will be considered an asset)
• Demonstrated experience developing, implementing, maintaining and evaluating project management infrastructure, such as document control methodologies, roadmaps, templates, reports, scorecards, etc.
• Demonstrated knowledge of performance measurement, quality improvement and risk management; ability to identify project risks, communicate effectively and mitigate/escalate appropriately
• Excellent consultation, facilitation, negotiation, problem solving and collaboration skills with an exhibited ability to gain timely consensus and alignment of multiple impacted and interested parties
• Demonstrated experience with project budget planning, cost controls, reporting, data interpretation and analysis
• Demonstrated ability to conduct all duties and responsibilities in a manner that is consistent with the mission, vision and values of WRHN and a commitment to promote positive relationships when dealing with patients, families, visitors, volunteers, staff, professional and external partners
• Demonstrated ability to foster a collaborative team environment and provide support to team members
• Excellent organizational and time management skills
• Demonstrated ability to be a proactive self-starter, flexible and adaptive to changing needs, and thrive autonomously in a complex, dynamic and at times ambiguous environment is essential
• Proficient in MS Office Suite including MS Word, Excel, MS Project, MS Visio and SharePoint
  
  

Preferred Requirements

Candidates will stand out if they also have:

• Formal training and/or certification in project management e.g. Project Management Professional (PMP)
• Graduate degree in a related discipline
• Experience in healthcare capital projects, knowledge of the Ministry of Health Capital Planning Process and/or large scale infrastructure projects
• Proven ability to understand construction contract terminology will be considered an asset
  
  

Application Instructions

EMPLOYEES OF LEGACY ST. MARY’S GENERAL HOSPITAL ARE REQUIRED TO SUBMIT THEIR APPLICATION ELECTRONICALLY USING INFOR.

As per the collective agreement, the internal recruitment process will be completed prior to the consideration of external applications.

Waterloo Regional Health Centre is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment.

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. WRHN is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact Human Resources.

International Applicants

If you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. Individuals holding a work or study permit seeking employment in the healthcare sector may be required to complete additional steps in the process. This may also apply to current employees seeking renewal of their work permits. It is the accountability of the applicant and/or employee to ensure they are adhering to their specific work permit restrictions.

We would like to thank all candidates in advance for their interest and only those candidates selected for an interview will be contacted. Due to the volume of applications, we receive, we are unable to confirm the receipt of individual applications or resumes.