Junior Project Administrator

ADGA Group; Gatineau; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading technology consulting firm is seeking a Junior Project Administrator to support their client in Records Management Systems Administration. The role requires a PWGSC Secret security clearance and at least 4 years of project management support experience. Proficiency in Microsoft Office Suite and SharePoint is essential. This is an opportunity to join a company that values work-life balance and offers comprehensive benefits including profit-sharing and various employee programs.

Benefits

Maternity/Parental Top-Up

Reservist Leave Top-Up

Comprehensive benefits including Health & Dental

Discounts on gym memberships

Qualifications

• Minimum of 4 years of project management support experience in the last 5 years.
• Competent in using Microsoft Office Suite.
• Experience using Microsoft SharePoint.
• Experience with records management and tracking software.

Responsibilities

• Monitor the Task Management key positional mailboxes.
• Assist the Task Coordinator with calendar management.
• Prepare various documents for approval.
• Maintain key records and tracking repositories in SharePoint.

Skills

Project management support

Microsoft Office Suite

Microsoft SharePoint

Records management software

Data visualization tools

Adobe Acrobat Professional

Microsoft Teams

Education

Active PWGSC Secret security clearance

Job description

ADGA provides strategic vision, world-class technology and service excellence in the areas of defence, security and enterprise computing to clients in the federal government, other levels of government and the private sector. In a world dominated by convergence, ADGA provides the expertise and innovation that organizations need to stay safe, efficient and productive. This is based on an exceptional balance sheet built since 1967, protecting some of Canada's most critical assets. Headquartered in Ottawa, with offices across Canada, ADGA is a privately owned Canadian company employing more than 800 employees, technical consultants and subject matter experts.

Job Description

ADGA is hiring a Junior Project Administrator to support services to work with our client in Records Management Systems Administration.

Our client provides a wide range of technology-based test and investigative services to DND, the Canadian Armed Forces (CAF) and to other Government of Canada departments in support of engineering decisions throughout all phases of materiel acquisition and support.

The Junior Project Administrator must apply relevant DND, CAF and Government of Canada policies and information as defined in applicable documents such as codes, standards, specifications, and procedures. These tasks may include, but are not limited to the following:

• Monitor the Task Management key positional mailboxes.
• Assist the Task Coordinator with calendar management.
• Answer telephone and e-mail queries.
• Prepare a variety of documents/correspondence for the Technical Authority’s approval.
• Distribute approved documents/correspondence.
• Assist in the production of Task Management Team reports.
• Assist other members of the overarching Chief of Staff Team.
• Prepare and submit requisitions for translation.
• Prepare and release weekly Missing Timesheets Report.
• Assist with the input for timesheets.
• Prepare and distribute client satisfaction surveys.
• Maintain key records, tracking repositories, and documents in SharePoint.
• Manage documents in RDIMS.
  
  

Qualifications

• Must have an active PWGSC Secret (level II) security clearance.
• Must demonstrate a minimum of 4 years of experience, within the last 5 years, providing project management support.
• Must be competent in using the Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel. Demonstrating experience by showing:
  • (a) A minimum of 2 years of experience, within the past 5 years, working with Microsoft Office Suite; OR
  • (b) A minimum of 2 days of formal training in the Microsoft Office Suite followed by a minimum of 1 year of experience, within the past 5 years, working with Microsoft Office Suite.
• Must have experience using Microsoft SharePoint. Demonstrating experience by showing:

• (a) A minimum of 2 years of experience, within the past 5 years, working with Microsoft SharePoint; OR
• (b) Completion of a minimum of 2 days of formal training in Microsoft SharePoint (versions 2013 or newer) followed by a minimum of 1 year of experience, within the past 5 years, working with Microsoft SharePoint.

• Must have experience using records management and tracking software. Demonstrating experience by showing:
  • (a) A minimum of 2 years of experience, within the past 5 years, working with Records Management and tracking software
  • (b) Completion of a minimum of 2 days of formal training in records management and tracking software, followed by a minimum of 1 year of experience, within the past 5 years, working with records management and tracking software.
• Must have 1 year of experience, within the past 5 years, using the following key supporting project management tools including:
  • (a) Microsoft Power BI (or a similar data visualization tool);
  • (b) Adobe Acrobat Professional (or a similar PDF editing tool); and
  • (c) Microsoft Teams (or a similar web-based collaboration tool).
    
    

Additional Information

Work-Life Balance

We strongly support a healthy and productive work-life balance. This starts with a flexible approach to work, and policies designed to support employees through their day-to-day routines and major life events. For example, we offer a Maternity/Parental Top-Up (up to 52 weeks) and a Reservist Leave Top-Up (up to 180 days).

Belong@ADGA

ADGA continuously strives to integrate advanced Diversity, Equity & Inclusion (DEI) approaches and practices into our work culture. Our employee-based DEI Committee explores activities and invites discussions that foster an environment where all employees feel valued, respected, and heard.

Compensation

Above and beyond our commitment to offer a competitive base salary, ADGA has a company-wide profit-sharing plan for all full-time and part-time employees.

Comprehensive Benefits and Total Rewards

We offer a comprehensive benefit program, providing employees with the choice between base or enhanced plans. Depending on the plan, ADGA pays for Health & Dental, a Health Spending Account, Short-Term Disability, an Employee Assistance Program, and a Telemedicine service. Also offered: discounts on gym memberships, 5,000+ perks through Perkoplis, a Deferred Profit Sharing Plan, and access to a wide range of other employee-centric services and savings programs.