Junior Procurement Specialist

GHD; Southwestern Ontario; Hybrid; CAD 54,000 - 89,000; Full time

Job summary

GHD is seeking a Junior Procurement Specialist in Waterloo, Ontario. Join a team focused on vendor onboarding, contracting, performance monitoring, and renewals within a hybrid in-office/remote model.

You will assist with purchase orders, bid evaluations, and vendor data management while collaborating with project teams and finance to optimize procurement processes.

Qualifications

• Degree or certification in business administration, procurement, finance or related field preferred.
• Experience with contract management and/or procure-to-pay systems.
• Strong communication and problem-solving skills; bilingual English/French is an asset.

Responsibilities

• Support vendor life cycle: onboarding, contracting, performance monitoring and renewals.
• Prepare and submit purchase orders compliant with contracts.
• Review orders for adherence to guidelines and closeout as needed.
• Collaborate with projects teams on procurement requirements and ESG with vendors.
• Maintain vendor data, liaise with suppliers and assist accounts payable to resolve discrepancies.

Skills

Communication skills

Problem-solving

Prioritization

Proactive attitude

Bilingual English/French

Education

Business administration / procurement degree

Tools

Salesforce

BST cost accounting

Procure-to-pay system

Job description

Job Description

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life.

Job Description

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you.

Who are we looking for?

We are looking for a Junior Procurement Specialist to join our team in Waterloo, ON to assist with vendor life cycle, onboarding, contracting, performance monitoring, relationship building and contract renewals.

Additional responsibilities include the following

• Perform all responsibilities within GHD Procurement Guidelines and ensure relevant processes and procedures are followed
• Prepare and submit purchase orders for goods and services consistent with contract requirements
• Review purchase orders for compliance in accordance with GHD Procurement Guidelines
• Assist with vendor onboarding and prequalification
• Provide effective customer service to internal and external customers
• Work closely with the projects team to understand details of procurement requirements
• Negotiate pricing and business terms and, when appropriate, coordinate with Legal Department to minimize risk
• Engaging and discussing Environmental, Sustainable and Governance (ESG) with vendors
• Assist with Sustainable Procurement reporting and analysis
• Accurately enter data in vendor management and procurement systems
• Liaise with suppliers regarding delivery or goods and services
• Initiate and negotiate Framework Agreements with preferred vendors
• Work with Accounts Payable to resolve discrepancies between purchase orders and vendor invoices
• Review and closeout purchase orders
• Maintain Procurement files
• Completes purchasing request and transactions

Our Hybrid Work Model

Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in the office three days a week to contribute, connect and excel in our vibrant environment.

What you’ll bring to the team

• Degree or certification in business administration, procurement, finance, or related field preferred
• Previous experience utilizing a contract management and/or procure to pay system
• Experience with Salesforce and BST cost accounting software application is an asset
• Proficiency in Microsoft Office suite of products including Outlook, Teams, Word and Excel
• Strong communication skills and problem-solving skills
• Strong understanding of contractual agreements
• Ability to prioritize and multitask
• Proactive attitude towards work, teamwork, and cooperation
• Bilingual in English and French is considered an asset

The salary range for this position is $53,625-$89,375. The posted salary range represents the expected hiring range for GHD locations in its major city centres. Ranges may vary for positions in other locations. At GHD, base salary is determined by your skills, experience, qualifications and work location. We are committed to offering competitive compensation and adhere to all relevant pay transparency legislation.

The use of artificial intelligence (AI) in recruiting is just getting started and may be used during the process to improve efficiency and fairness. Your application may be reviewed by both AI and our hiring team. While AI supports some steps through the process, all final hiring decisions are made by humans

As a diverse and inclusive organization, we encourage individual achievement and recognize the strength of a diverse workforce. GHD is an equal opportunity employer. Upon request, GHD will provide reasonable accommodation for applicants with disabilities throughout the recruitment and selection process.

This position is for an existing vacancy.

About Us

Take on some of the world’s toughest challenges - with GHD supporting you every step of the way.

We'll give you control over your career, empower you to find innovative solutions and help you create a lasting impact.

See where your commitment could take you with GHD.

Our Pledge to You

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day.

That’s why we pledge to empower our people to make a positive impact. Combining our deep technical expertise with the capabilities of our clients and partners, we respond to some of the most complex challenges facing our planet today.

See where your commitment could take you.

That’s the #PowerOfCommitment

Who We Are

GHD is a global professional services company that leads through engineering, architecture, and construction expertise. We are an employee-owned company with over 11,000 diverse and skilled individuals, across more than 200 offices spanning five continents.

The Power of Commitment is our brand promise. It’s what makes us different. We are bound to our stated vision and determination to address humanity’s most urgent needs: to make water, energy and urbanisation sustainable for generations to come.