Junior Procurement Officer

Canadian Security Intelligence Service (CSIS) | Service canadien du renseignement de sécurité (SCRS); Ottawa; On-site; CAD 55,000 - 75,000; Full time

Job summary

The Canadian Security Intelligence Service (CSIS) seeks a Procurement Officer in Ottawa. This role includes conducting procurement activities, managing contracts, and advising clients on regulatory standards. Candidates should be educated and experienced in administrative work, with strong organizational skills and a commitment to service excellence.

Qualifications

• Education from an accredited institution is required.
• Experience in administrative/corporate work focused on planning and vendor interactions.
• Knowledge of financial or administrative policies is necessary.

Responsibilities

• Conduct procurement activities for goods and services.
• Review client requirements, draft solicitation documents, and provide advice on contracting policies.
• Monitor contract execution and address issues with senior officers.

Skills

Client Service

Communication

Organizational Skills

Judgment

Rigour

Education

Undergraduate degree

College diploma

High school diploma

Tools

Database related to contracting

Job description

Job Summary

• Conduct procurement and contracting activities of low complexity for a specified range of goods and services by using standard procurement methods with known suppliers.
• Review client requirements, selects the most appropriate procurement option and drafts solicitation documents, requests for quotes (RFQ).
• Exercise delegated procurement/contracting authorities as set out in the specimen signature card, and recommend for approval to award to the D/Chief Acquisitions when the dollar value exceeds the delegated authority.
• Respond to questions from suppliers regarding contract terms of reference, product or service specifications, site visits, deliverables, costing procedures, and deadlines.
• Identify bids that represent the best value for money by establishing evaluation criteria.
• Monitor contract execution and progress and refers identified problems to a more senior acquisition officer for guidance.
• Create procurement activities in an automated procurement/asset management system ensures the integrity of the database by inputting procurement/contracting data into the system.
• Advise clients on the interpretation and application of the Service's contracting policies, processes and procedures and the Government Contracting Regulations.
  
  

Education

• Undergraduate degree and one (1) years of experience*, or
• College diploma and two (2) years of experience*, or
• High school diploma and three (3) years of experience*.
  
  

The educational program must be obtained from an accredited learning institution recognized in Canada. If you completed a program outside of Canada you will be required to obtain proof of a Canadian equivalency at your expense from an accredited learning institution recognized in Canada.

Experience

• Experience is defined as:
• Experience in doing administrative/corporate work such as planning, reviewing invoices/requisitions, organizing, prioritizing and coordinating activities/actions; and
• Experience advising clients on financial or administrative policy and procedures (including providing written advice); and
• Experience building and maintaining effective partnerships and working collaboratively with internal and external partners and stakeholders.
  
  

Note: The minimum years requirement is for each experience criteria.

Competencies

• Client Service
• Communication
• Organizational Skills / Multitasking
• Judgment
• Rigour
  
  

Assets

An asset qualification is a qualification which can enhance the ability to perform the work based on current and future business requirements, but which is not strictly required. Assets can help determine right fit in certain circumstances.

• Familiarity with federal government purchasing and workplace requirements.
• Experience in preparing requisitions, contacting and dealing with vendors, using an acquisition card and/or issuing local purchase orders.
• Experience using database related to contracting and procurement (such as but not limited to AMMIS, SAP, etc.)
• Successful completion of procurement related courses or equivalents or any other certification programs.
  
  

Notes

While we continue to explore opportunities for flexible work arrangements, the majority of work in our organization must be done in the office and cannot be performed at home.

If you need accommodations during the recruitment process, please mention it to the HR representative.

Gaps have been identified among persons with disabilities, racialized groups, Indigenous peoples, and women for this position. You are invited to voluntary self-declare if you belong to any of these groups in your cover letter as it may be considered in the selection process.

Reference Links

• Salary Grade Breakdown
  
  

Security Requirements

Candidates must be eligible to receive an Enhanced Top Secret security clearance. The process involves a security interview, a polygraph, and a background investigation that includes credit and financial verifications. The use of illegal drugs is a criminal offense. Drug use is an important factor considered in your reliability and suitability assessment during the selection process. Therefore it is important not to use any illegal drugs from the time you submit your application.

Others

Important

Applicants must clearly demonstrate in their application how they meet each Education and Experience criteria. Failure to do so will result in the applicant being screened out of the career opportunity.

CSIS is a separate employer and is not subject to the Public Service Employment Act (PSEA) . CSIS has its own classification, compensation system, and a different staffing regime. As such, we use a different staffing process and terminology.

CSIS is committed to building a workforce that is truly representative of the Canadians it serves by cultivating a diverse and inclusive workplace environment. This will be achieved by increasing employment equity group representation (including persons with disabilities, visible minorities, Indigenous peoples, and women) at all levels within the organization through hiring and talent management practices. We will also ensure that appropriate accommodations are made (e.g., specialized equipment, changes to physical workspace) to provide employment opportunities for all qualified candidates. In support of achieving a greater, diverse and skilled workforce, we strongly encourage those individuals who belong to one or more of the employment equity groups to self-identify when applying.

Should you require accommodation in relation to a disability, please tell us at the beginning of the selection process. This information will be kept confidential.

CSIS Offices in Canada are located on various ancestral and traditional lands. In the spirit of reconciliation, we acknowledge all Indigenous People across Canada and their connection to these lands.

The personal information provided in your application is protected under the Privacy Act and will be held in Personal Information Bank SIS/P-PU-025.

We thank all applicants for their interest in CSIS. However, only those who are selected for further consideration will be contacted.

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Date Modified

2025-06-27