Junior Information Systems Administrator

Deadline:

May. 9, 2025

Organization Description:

The Greater Vancouver International Film Festival Society is a not-for-profit cultural organization that operates the internationally acclaimed Vancouver International Film Festival (VIFF) and the year-round program at the VIFF Centre. We thank the Musqueam, Squamish and Tsleil-Waututh Nations for their continued stewardship of the unceded and occupied land on which our work takes place.

VIFF is the home of film and film culture in Western Canada. Driven by curatorial excellence, VIFF encourages understanding of the world’s cultures through the art of cinema. We produce screenings, talks and events as a catalyst for a diverse community to discover, discuss and share the creativity and craft of storytelling on screen.

The Greater Vancouver International Film Festival Society is dedicated to accessible employment practices and committed to being an equal-opportunity employer. We value a diverse and inclusive workplace that is reflective of our community and encourage applications from members of communities that have been marginalized based on sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, or status as an Indigenous person. Please feel free to advise us of any accommodation needs.

We believe that film has a unique ability to celebrate the complexity of the human condition and that it is our responsibility to steward that power toward creating meaningful change in our world. When you work at VIFF you are part of a friendly, dedicated team who are passionate about the transformative power of the cinematic experience.

Position Overview:

We are looking for a highly motivated and process-oriented team member with strong communication, problem-solving, and analytical abilities. Reporting to the VIFF Centre Senior Operations Manager and collaborating with key stakeholders throughout the organization, you will be bringing VIFF’s information systems into a new era.

As the Information Systems Administrator, you will be managing all VIFF databases. In this role, you will champion updates to user interfaces, improving integrations between systems, increasing access to data, developing stronger reporting, and improving user workflows.

You will also be available to support basic IT needs of VIFF staff members (level one hardware and software troubleshooting) both in our office year-round and during our annual film festival that happens in the fall. During the film festival, you will help to plan basic external IT set-ups (laptops for ticket sales and communication) and assist with venue support.

Join our small, passionate, and growing organization to help us develop systems and strategies that will make waves in our organization’s success (and see a lot of great films along the way).

Responsibilities:

Key Responsibilities:

1. Database administration: overseeing database security, managing user accounts, updating interfaces and ensuring back-ups are running.
2. Optimizing database performance by collaborating with stakeholders and improving user interfaces, system integrations, and access to data.
3. Develop, update and maintain information system documentation.
4. Administer or oversee training in databases.
5. Manage user accounts in all IT systems, including Office 365, Active Directory, FileMaker, SalesForce, Keyscan, Asana, Slack and others.
6. Oversee IT onboarding and training of new employees and volunteers.
7. Offer basic hardware and software support to VIFF Centre staff members.

Qualifications:

• Post-secondary education in computer science, business, or a relevant field.
• Relevant certifications are an asset (e.g. Microsoft Certified: Azure Data Engineering Associate, Applied Database Administration and Design).
• Proficiency in SQL, JSON, VBA, Python, PowerShell
• Strong ability to collaborate with teams, drive solutions, and adapt to evolving business needs.
• Basic understanding of hardware, software, and networking.
• Experience in effectively communicating information to different levels within an organization
• Experience working with Salesforce and/or FileMaker is an asset
• Proven problem-solving and troubleshooting skills.
• Fan of the arts; Passion for film, and filmmaking.

How to Apply:

Deadline for application is May 9th, 2025

How to apply: Please submit a current CV, along with a cover letter to careers@viff.org. Please include “Information Systems Administrator