Junior Fund Accounting & Administration Associate

The Successful Investor; Toronto; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A reputable wealth management firm in Toronto is seeking a Junior Fund Accounting & Administration Associate to support client administration and fund accounting responsibilities. The ideal candidate has a background in finance and strong skills in data analysis and Excel. This role offers a hybrid working environment with growth opportunities in portfolio management.

Benefits

Supportive work environment

Accommodations for disabilities

Qualifications

• 2+ years of experience in administration under finance or investment accounting.
• Completion of the Canadian Securities Course (CSC) preferred.
• Previous Fund Accounting knowledge an asset.

Responsibilities

• Process cash transactions and Electronic Fund Transfers (EFTs) for clients.
• Generate client invoices and reports on portfolio cash balances.
• Review month-end Fund valuation to compute NAV for subscriptions.

Skills

Advanced level Microsoft Excel

Excellent recordkeeping

Strong attention to detail

High numeric aptitude

Education

Post-secondary diploma or degree in Business, Accounting, Finance

Job description

Overview

Junior Fund Accounting & Administration Associate – Successful Investor Wealth Management. We are an established wealth management and investment publishing firm with 25+ years of experience in subscription marketing and independent portfolio management with assets under management verging on $1 billion and growing. We are transforming our business and have an immediate opening for a new Junior Fund Accounting & Administration Associate to join our team. The role provides high quality support toward the management of pooled funds and high-net-worth client investment portfolios, working alongside the wealth management team.

Key responsibilities include client invoicing, tax reporting, pooled fund subscriptions, redemption administration, and cash management, with involvement in learning and performing various fund accounting functions to assist with the preparation and review of Pooled Funds Net Asset Value (NAVs), financial statements, reporting, and fee calculations.

If you have a strong background in financial administration, a high degree of detail, and numeric aptitude and want to grow your knowledge in Fund Accounting, we want to hear from you.

Responsibilities

• Client Administration and Services
• Process timely and accurate cash transactions and Electronic Fund Transfers (EFTs) for clients; advise on FX conversions to cover stock purchases or EFT payments and maintain the cash EFT client payment schedule.
• Generate quarterly client invoices (including taxes payable), review and mail out.
• Generate reports to monitor client portfolio cash balances, security concentration, sector concentration, and currency concentration.
• Generate client book value report and maintain values on internal software system.
• Track all client Pooled Fund buys and sells
• Run scheduled and ad hoc business reports; collect, analyze, and identify key findings.
• Provide assistance to the wealth management department as required, including but not limited to: ensure trades are compliant with client trade restrictions; account termination and deceased client reporting; corporate action and proxy vote filings; Know Your Client (KYC) consistent and accurate record keeping; cash management functions of cheque deposits including internal transfers and management fee debiting; coordination and distribution of client mailings.
• Other miscellaneous Wealth Management department accounting and administration duties, projects, and special assignments as required.
• Fund Accounting Support
• Gain proficiency in performing fund accounting functions to provide assistance and back-up coverage for the Fund Accounting department, including preparation and review of annual and semi-annual statements for Investment Funds, with related working papers and documentation for auditors’ review.
• Review and approval of month-end Pooled Fund statements, including reconciliation of all Fund accounts and preparation of supporting documentation.
• Review and approval of month-end Fund valuation to compute the Fund NAV for client subscriptions and redemption prices.
• Review and reconcile daily transactions of assigned funds; analyze daily cash flow activities, reconcile assets and cash balances, and maintain a balanced cash account.
• Assistance with Exempt Distribution filings [Form 45-106] with Securities Commissions across Canada.
• Preparation of year-end distribution working papers and T3 Tax allocations for CRA, National Bank, clients’ tax slips, and auditor review.
• Review and approval of Pooled Fund HST filing.
• Calculation of client account management and termination fees.
• Assistance to ensure all Company functions and employees are compliant with Securities Act and all regulatory reporting requirements.

Requirements

• Post-secondary diploma or degree in Business, Accounting, Finance, or a related field.
• 2+ years of experience within the area of administration under finance, portfolio management, and/or investment accounting.
• Advanced level Microsoft Excel.
• Completion of the Canadian Securities Course (CSC) preferred.
• Previous Fund Accounting knowledge and experience an asset.
• Quick learner with the ability to collaborate with internal stakeholders.
• Excellent recordkeeping and communication skills.
• Proactive with the ability to foresee potential problems or areas in need of improvement; initiative to recommend procedural changes as necessary.
• Excellent team player with strong attention to detail and high numeric aptitude.
• Highly organized with proven ability to multi-task and meet deadlines.

Other Information

• Required to work hybrid, 2 days remote / 3 days at the offices of Successful Investor Wealth Management Inc. This schedule may change if the company returns to a full-time in-office model.
• Working hours are generally 9:00 am - 5:00 pm but may extend during peak periods; may require overtime during Pooled Fund semi-annual and annual reporting.
• Must be able to work past 5:00 pm on the last business day of every month and on the first day following month-end (including public holidays or weekends) as required to assist with the Pooled Fund Valuation.
• Located near Yonge St. and Sheppard Ave. in North York, Toronto. We support a hybrid work environment.
• Pre-employment references, credit and criminal background checks are required.
• The Successful Investor Wealth Management welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.