Junior Billing Coordinator

EXP; Brampton; On-site; CAD 50,000 - 70,000; Full time

Job summary

A leading company in engineering and design seeks a Billing Coordinator in Brampton, ON. This role involves managing billing processes, preparing invoices, and collaborating with various teams. Candidates should possess a degree in Accounting and relevant accounting experience, along with proficiency in Microsoft Office.

Qualifications

• 3-5 years of experience in accounting, including AP/AR/Billing.
• Understanding of revenue recognition principles.
• Experience in a fast-paced, deadline-driven environment.

Responsibilities

• Communicate with Project Managers regarding contract documents and billing.
• Set up projects in Deltek and manage budgets.
• Prepare final invoices and maintain organized billing folders.

Skills

Attention to Detail

Communication

Self-motivated

Education

University degree in Accounting or related field

Tools

Microsoft Office

Deltek Vision

Job description

Billing Coordinator

Brampton, ON

At EXP, we’re driven to provide innovative solutions for the world’s built and natural environments. We are a diverse team of engineers, architects, designers, scientists, and professionals committed to solving complex challenges. Joining EXP means becoming part of a global network that values diversity, sustainability, and community impact.

We are seeking a Billing Coordinator to join our Finance team in Brampton, ON, reporting to the Vice President of Finance.

Your responsibilities include:

1. Communicating effectively with Project Managers and Sector Leads regarding contract documents, change orders, and billing-related modifications.
2. Setting up projects in Deltek, maintaining budgets, and managing backlogs.
3. Preparing final invoice packages with all necessary documentation.
4. Mailing invoices, filing client copies, and backup documents appropriately.
5. Identifying opportunities to maximize client billing and communicating observations and actions.
6. Researching unbilled issues to optimize billing processes.
7. Maintaining organized billing folders for all projects.
8. Investigating project variances and reporting findings to management.
9. Advising accounts payable on client billing matters.
10. Collaborating with cash receipts and accounts receivable teams to reconcile variances and unpaid bills.
11. Writing off uncollectible receivables as directed.
12. Closing out projects upon completion.
13. Preparing analyses for Sector Leads, PMs, and Billing Management.
14. Assisting with audit preparations.
15. Performing additional duties as assigned by the Billing Manager.
16. Coordinating with local offices as needed.

Qualifications and experience:

• University degree in Accounting or related field.
• 3-5 years of experience in accounting, including AP/AR/Billing.
• Understanding of revenue recognition principles.
• Proficiency in Microsoft Office and related applications.
• Excellent verbal and written communication skills.
• Self-motivated with the ability to work independently.
• High attention to detail and accuracy.
• Experience in a fast-paced, deadline-driven environment.
• Knowledge of Deltek Vision software is an asset.