Junior Architectural Contract Administrator

DIALOG-DESING; Edmonton; Hybrid; CAD 60,000 - 80,000; Full time

Job summary

A collaborative design firm in Edmonton is seeking a Junior Architectural Contract Administrator to support construction project activities. Responsibilities include attending meetings, liaising with stakeholders, conducting field reviews, and assisting in documentation. The ideal candidate has 1-4 years of relevant experience, strong analytical skills, and effective communication abilities. This full-time role offers a hybrid work model with competitive benefits.

Benefits

Parental leave top-up programs

RRSP matching

Competitive medical and dental benefits

Professional development programs

Vacation Buy-Up program

Qualifications

• 1-4 years of experience in construction contract administration or related fields.
• A vehicle and driver’s license are required.
• Ability to travel outside of Edmonton.

Responsibilities

• Attend construction meetings with contractors and owners.
• Liaise with project team, contractors, clients, and stakeholders.
• Participate in field reviews for contract conformance.
• Assist in the review of project close-out documents.
• Respond to requests for information and submittals.
• Support change management document preparation.
• Review Contractor invoicing and issue progress payment certificates.
• Protect the project design intent during construction.

Skills

Strong analytical and problem-solving skills

Effective written and verbal communication skills

Ability to handle stressful situations

General knowledge of relevant legislation and building codes

Knowledge of procurement and contracting principles

Tools

Onware

Microsoft Office (Excel, Word)

Bluebeam

Revit

Job description

Junior Architectural Contract Administrator

Edmonton, AB
Architecture – Contract Administration / Full Time / Hybrid

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share. We are a multi-disciplinary collaborative of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a certified B Corporation, and Winner, committed to using our design practice as a force for good in the world. Explore and join us!

How you’ll make a difference :

1. Attend construction meetings with contractors and owners (may or may not be responsible for chairing meetings).
2. Liaise with the project team, contractors, client(s), and other stakeholders during the construction phase of a project.
3. Participate in field reviews for general conformance with the contract documents.
4. Assist in the review of project close-out documents (O&M manuals, redline drawings, etc.).
5. Respond to requests for information and Submittals.
6. Support the preparation of change management documents (CD / PCN / CO) including coordinating, collecting, assembling, and reviewing all contract change documents from the multi-disciplinary project team. Engage more senior team member(s) for review prior to issuance to Contractor and Owner.
7. Support in the review of Contractor invoicing and issuance of progress payment certificates.
8. Protect the project design intent through construction.

Who you are :

1. 1-4 years of experience in construction contract administrative or construction project coordinator work experience or related fields.
2. Strong analytical and problem-solving skills.
3. Compelling interpersonal skills and effective written and verbal communications skills.
4. Ability to handle stressful situations with a high degree of professionalism and composure.
5. General knowledge of relevant legislation, standards, building codes and construction procedures.
6. General knowledge of procurement and contracting principles, methods, procedures and practices including contract. administration relating to changes, claims and delays.
7. A vehicle and driver’s license are required.
8. Ability to travel outside of Edmonton.

Nice to have :

1. Proficient in project field reporting, field reviews, payment certification, site document processing (CCN / RFI / SI) and contract change procedures.
2. Knowledge about design and construction processes and terms.
3. Experience managing construction documentation.
4. Experience with Onware, DIALOG’s chosen construction management software.
5. Experience with construction industry management software (i.e. Procore, Prolog, BIM 360, etc.).
6. Experience with Microsoft Office (Excel, Word) and Bluebeam.
7. Prior experience as a technologist using Revit.

Don’t meet every single requirement? We still encourage you to apply! We’re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world—even if your experience doesn’t align perfectly with every qualification.

Perks & Benefits

• Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work / life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues.
• Professional Development: DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Programs include CoachDIALOG, Integrateducation, technical skills development via e-learning, and support for external learning opportunities.