Judicial Assistant

Environment, Conservation and Parks | Environnement, Protection de la nature et Parcs; London; On-site; CAD 39,000 - 45,000; Full time

Benefits offered by this job

Group health benefits

Pension plan

Job summary

Office of the Chief Justice - Superior Court of Justice in London, Ontario seeks a temporary Judicial Administrative Assistant to provide judicial secretarial services. The role reports to the Manager, Judicial Administrative Services and supports criminal, family and civil courts.

Responsibilities include typing, dictation, reception, calendar management, travel arrangements and processing invoices. Requires fast typing, excellent communication, discretion, and familiarity with court procedures.

Qualifications

• Proven typing speed of 50 words per minute.
• Strong written communication for drafting judgments and correspondence.
• Excellent spoken communication for interacting with judiciary.
• Discretion handling confidential information and stakeholder coordination.
• Experience supporting legal or judicial offices and familiarity with court systems.

Responsibilities

• Type and transcribe correspondence, judgments and legal documents.
• Take dictation, edit and compose correspondence.
• Provide reception services and schedule appointments.
• Maintain judges' calendars and arrange travel.
• Process invoices and travel claims; manage expense accounts.
• Support judges on committees and with information retrieval.
• Manage mail, filing system and court databases.

Skills

Typing 50 wpm

Written communication

Oral communication

Interpersonal skills

Legal secretarial experience

Microsoft Office

Tools

Microsoft Office

Job description

Apply By:Tuesday, November 10, 2026 11:59 pm EST

Office of the Chief Justice - Superior Court of Justice

City:

London

Position(s) language:

Job term:

1 Temporary (12 months with possible extension)

Job code:

09OAD - Office Administration 09

$28.14 - $32.82 Per hour*
*Indicates the salary listed as per the OPSEU Collective Agreement.

If you have a positive, proactive work ethic and are known for your attention to detail and strength in organizing, then consider this excellent opportunity in court administration with the Office of the Chief Justice to provide judicial secretarial services to the Ontario Superior Court of Justice. Reporting to the Manager, Judicial Administrative Services you will provide administrative support to the judiciary for criminal, family and civil courts.

About the job

• type and transcribe (from handwritten notes or dictation media) correspondence, judgements and legal documents
• take dictation, edit and compose correspondence
• provide reception services and arrange appointments
• maintain and manage judges' calendars and schedules, and arrange for travel
• process invoices and travel claims, maintain expense accounts
• provide support to judges on committees
• process mail, maintain filing system and access information on databases

What you bring to the team

Mandatory requirements

• You are able type 50 words per minute

Communication skills

• excellent written communication skills to compose correspondence and transcribe judgments
• excellent oral communication skills to communicate with the judiciary in order to discuss court schedules and respond to inquiries
• the ability to receive and screen telephone calls and visitors using tact and discretion
• interpersonal skills to deal with confidential and sensitive information and can deal effectively and tactfully various stakeholders

Technical knowledge and experience

• demonstrated legal secretarial and administrative experience
• knowledge of legal office systems, financial processes and court systems
• the ability to work within court procedures including knowledge of legal terminology and documents

Judgement, organizational and analytical skills

• You have proven organizational skills and ability to work independently
• You can prioritize, multi-task and complete work to meet deadlines
• You have ability to use good judgement and analytical skills to research and respond to inquiries and resolve conflicts successfully

Computer skills

• You have demonstrated computer skills using applications such as Microsoft Office, e-mail, Internet and the Intranet

Don’t meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions.

Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us.

Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

What we offer

• We offer a unique opportunity to make a real difference in people's lives, working both in and out of the courtroom.
• You will be joining a team of more than 3,000 frontline staff members and managers across the province, committed to professionalism, collaboration and innovation.
• You will enjoy a friendly and cooperative work environment, career growth opportunities, and on-the-job training.
• the Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province.
• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a modern, friendly and accessible physical work environment
• many employee networks offering support for and education about underrepresented groups
• a defined-benefit lifetime pension plan (guaranteed, ongoing inflation-protected income after retirement)
• group health, dental, life and disability benefits
• a range of vacation and leave options
• an Employee and Family Assistance Program, which provides confidential counselling services

Additional information:

Apply by:

Tuesday, November 10, 2026 11:59 pm EST

• 1 English Temporary, duration up to 12 months, 80 Dundas St, London, West Region, Criminal Record and Judicial Matters Check
• About security checks: A criminal or other federal offence record does not automatically disqualify you from the position. We consider each situation based on the position's responsibilities. If a check is needed and you've lived outside of Canada in the past 5 years for 6 or more months in a row, or if you are not a Canadian resident, you'll need to provide an out-of-country police clearance certificate from the country you lived in. Employment screening checks are only reviewed and evaluated by the Transition and Security Office, which also maintains them and keeps them strictly confidential.
• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements forthis job. We rely on the information you provide to us.
• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.
• If you require a disability related accommodation in order to participate in the recruitment process, please ContactUs to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment: All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.