Jr. Project Admin

Collabera; Markham; On-site; CAD 42,000 - 64,000; Full time

Job summary

Collabera is seeking an administrative professional to support the Facility Manager at our Markham site. You will handle routine clerical tasks, maintain letters, invoices, and site records, and retrieve data on request.

The role requires a high school diploma and 2–4 years of construction-site experience, with strong MS Office and Excel skills and solid communication abilities. This position involves coordinating with team members and managing site documentation.

Qualifications

• Requires a high school diploma or its equivalent and 2–4 years of related experience working on construction site.
• Experience with MS Office with emphasis on Excel.

Responsibilities

• Document management: maintain letters, memoranda, invoices, and indexed records.
• Retrieve data or correspondence from files within established timeframes.
• Coordinate and communicate with multiple levels of staff and visitors.
• Assist with purchasing, AP for site-level issues, and vendor coordination.
• Receive and verify delivery of parts and materials to the site for techs and staff.

Skills

Communication

Team coordination

Education

High school diploma

Tools

MS Office

Excel

Job description

Established in 1991, Collabera is one of the fastest growing end-to-end information technology services and solutions companies globally. As a half a billion dollar IT company, Collabera's client-centric business model, commitment to service excellence and Global Delivery Model enables its global 2000 and leading mid-market clients to deliver successfully in an increasingly competitive marketplace.

With over 8200 IT professionals globally, Collabera provides value-added onsite, offsite and offshore technology services and solutions to premier corporations. Over the past few years, Collabera has been awarded numerous accolades and Industry recognitions including.

• Collabera awarded Best Staffing Company to work for in 2012 by SIA. (hyperlink here)
• Collabera listed in GS 100 - recognized for excellence and maturity
• Collabera named among the Top 500 Diversity Owned Businesses
• Collabera listed in GS 100 & ranked among top 10 service providers
• Collabera was ranked:
• 32 in the Top 100 Large Businesses in the U.S
• 18 in Top 500 Diversity Owned Businesses in the U.S
• 3 in the Top 100 Diversity Owned Businesses in New Jersey
• 3 in the Top 100 Privately-held Businesses in New Jersey
• 66th on FinTech 100
• 35th among top private companies in New Jersey

Collabera recognizes true potential of human capital and provides people the right opportunities for growth and professional excellence. Collabera offers a full range of benefits to its employees including paid vacations, holidays, personal days, Medical, Dental and Vision insurance, 401K retirement savings plan, Life Insurance, Disability Insurance.

Job Description

Role

Performs administrative tasks to support Facility Manager.

Responsible for performing routine clerical duties such as maintaining letters, memoranda, invoices, and other indexed records arranged in a file according to an established system.

Retrieves data or correspondence from files as requested within an appropriate time frame.

Requires a high school diploma or its equivalent and 2-4 years of related experience working on construction site. Exp with MS office, emphasis on Excel.

• Document management of customer staff paperwork/requests and changes
• H&S Training and Documents
• Effective communication and interaction with multiple levels of staff, visitors
• Coordination and correlation of reports as requested
• Effective interaction and communication with team members
• Sourcing, purchasing, receiving, AP for site level issues
• Fielding telephone calls and emails for multiple members of the team and directing them appropriately
• Maintaining all site documentation
• File and or document management
• Purchasing of equipment, materials, subcontractors, and office supplies as requested in line with Honeywell purchasing policies and procedures
• Receive and verify delivery of parts, materials etc delivered to site for techs and office staff

Qualifications

2-4 years of related experience working on construction site

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