Jr Administrative Assistant

MDA; Ottawa; Presencial; CAD 38.000 - 52.000; Jornada completa

Descripción de la vacante

49North is seeking an organized Administrative Assistant to support our managers with scheduling, logistics, and onboarding. You will manage calendars, coordinate meetings and travel, and assist with documentation and communications in a dynamic defence environment.

The role requires strong MS Office skills, discretion with confidential information, and the ability to support multiple executives. This is a full-time on-site position based in Ottawa, Canada.

Formación

• High school diploma or equivalent.
• 1–2+ years of administrative or office support experience.
• Knowledge of Microsoft Office suite.
• Strong communication and organizational skills.
• Ability to handle highly confidential information with discretion.

Responsabilidades

• Pro-actively manages Managers appointments and other time commitments using MS Outlook.
• Takes meeting minutes and tracks actions.
• Coordinates logistics for managers' customer/business visits (catering, room bookings, etc.).
• Coordinates computing and software needs for the department.
• Leads on new employee onboarding (equipment/access requests and office allocation).
• Coordinates travel arrangements and maintains team calendars.

Conocimientos

Strong communication

Organizational skills

Discretion and judgement

Educación

High school diploma or equivalent

Herramientas

Microsoft Office

Descripción del empleo

49North is a Canadian defence company delivering secure, multi-domain C4ISR capabilities that provide decision advantage in complex and contested environments. A wholly-owned subsidiary of MDA Space, building on more than five decades of trusted Canadian defence delivery, 49North operates as a sovereign Canadian provider of mission-critical C4ISR systems, bringing disciplined prime-contractor execution to defence and security programs.

49North is rooted in the execution of large, complex, and mission-critical programs developed within 49NORTH. This legacy reflects a record of delivery where engineering rigour, operational reliability, and national trust are non-negotiable.

49North Defence strengthens Canada’s sovereign defence capability by delivering integrated mission systems and multi-domain C4ISR integration, enabling trusted Canadian and coalition operations, assured interoperability, and sustained readiness.

Job Responsibilities:

• Pro-actively manages the Managers appointments and other time commitments using MS Outlook, with attention to urgency, nature of requests and time constraints
• Excellent initiative and ingenuity with a strong commitment to contribute meaningfully within a team environment
• May take meeting minutes and track actions from meetings
• Coordinating the logistics for all managers' customer/business visits (catering, booking rooms, dinner reservations, etc.)
• Coordinating computing & software needs for the department
• Take the lead on new employee on-boarding (equipment/ access requests and office allocation)
• Coordinating travel arrangements
• May maintain team travel and vacation calendars
• Prepare expense claims
• Organizing team events, SWAG, Service awards, retirements, etc.
• Commitment to ongoing learning and professional development
• Answers and screens Managers telephone calls, directs and answers inquires
• May review letters and presentations for accuracy and compliancy to company guidelines
• Applies sound financial principals involving the prudent use of the resources available
• Attend all Admin meetings, and team meetings as required
• Liaise with other company departments (ex. Payroll, Purchasing, Accounting etc.)
• May provide some data management and assistance with Sharepoint
• Will follow MDA best practices, and follow company policies and procedures
• Other duties as assigned or required

Job Requirements:

• High school diploma or equivalent
• 1-2+ years of administrative or office support experience
• Knowledge of Microsoft Office suite
• Strong communication and organizational skills
• Able to handle highly confidential information using excellent judgement, diplomacy, and discretion
• Required hours per week: 40

Desired attributes:

• Being highly organized, flexible, ability & desire to learn, motivated, energetic, resourceful, excellent verbal and written communication skills

We're a dream team of purpose-driven, collaborative and passionate people, and we are constantly looking for others to join 49North to ignite new and innovative approaches to problem-solving that push us forward.

Comments/Special Considerations:

Successful candidates must obtain and hold security clearance at the reliability level, and pass security assessment for the Controlled Goods Program (CGP).

Benefits statement:

49North provides competitive compensation and benefits packages for its employees at all locations. As a team member of 49North, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection through competitive health care including; extended healthcare and flexible drug plans, dental and vision benefits, disability income protection, life insurance, group retirement savings plans; and an employee and family assistance program.

Equal opportunity statement:

49North is an equal opportunity employer prizing diversity and inclusion. We are committed to treating all employees and applicants for employment with respect and dignity. If you require assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please feel free to notify us.

Accommodations

49North is proud to provide accommodation(s) during the recruitment process. Should you require any accommodations, please indicate this on your application/cover letter and we will work with you to meet your accessibility needs.

The compensation range for this position is $37,600.00 - $51,700.00 annually. The specific compensation offered will be based on the qualifications and experience of the successful candidate.