Job opportunity: ADMINISTRATIVE ASSISTANT

Nisichawayasihk Construction Limited; Thompson; Hybrid; CAD 42,000 - 54,000; Full time

Job summary

Nisichawayasihk Cree Nation - Public Works is seeking an Administrative Assistant to support the department, manage the reception area, and provide information to staff and the public.

The role requires punctuality, courtesy, and strong interpersonal skills, with experience in MS Office and organization. A commuter bus serves NCN workers traveling to Thompson, MB.

Qualifications

• High school diploma or equivalent.
• Proficient in MS Office and Excel.
• Excellent organizational skills.
• Professional and courteous demeanor.
• Strong time-management and multitasking abilities.
• Customer service orientation.

Responsibilities

• Greet visitors professionally and direct them to staff.
• Dispatch calls to Public Works staff.
• Maintain daily logbook and sign-in sheets.
• Update calendars and schedule meetings.
• Perform general clerical duties (filing, copying, faxing).

Skills

Time management

Communication skills

Customer service

Multitasking

Professional appearance

Education

High school diploma or equivalent

Tools

MS Office

Excel

Job description

Job opportunity: ADMINISTRATIVE ASSISTANT

Employer: Nisichawayasihk Cree Nation - Public Works Position: Administrative Assistant - Public Works

Deadline: September 25, 2025 Start Date: ASAP

Salary Range: Based on Qualifications Ref #: NCN-2025-09-11-001

SUMMARY:

Under the direction of the Public Works Director, Robert Howard, the Administrative Assistant plays a key role in representing the Public Works Department. The Administrative Assistant is responsible for maintaining the reception area and keeping it clean and tidy. Must be punctual, friendly, polite, and courteous to staff, visitors and to the public at large. Must be aware of the programs and services offered at the Public Works Department and be able to provide general information to the public. Must be a highly motivated individual who has excellent interpersonal and communication skills.

DUTIES AND RESONSIBILITIES:

• Greeting visitors in a professional manner. Determines the nature of there visits and directs them to the appropriate staff.Monitor daily logbook of visitors.
• Dispatch calls to public works employees.
• Monitor daily sign in sheets and add all hours daily for bi-weekly submission.
• Work independently, as well as part of a team.
• Effective problems solving skills and decision-making skills.
• Answer incoming calls in a professional, courteous, and respectful manner.
• Take clear messages and completes handwritten messages for staff.
• Receiving, recording, and sorting daily mail and faxes.
• Ensure reception area is always tidy and presentable with all necessary stationery and material.
• Following safety procedures and controls.
• Order office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Perform other clerical reception duties such as filing, photocopying, and faxing.
• Fill out work order requests ask requested from immediate supervisor.
• Other duties as assigned.

EDUCATION AND/OR EXPERIENCE:

• High school graduate or equivalent.
• Excellent time management and communications skills.
• MS (Microsoft) Office proficiency and Excel.
• Excellent organizational skills.
• Professional attitude and appearance.
• Customer service attitude.
• Multitasking and time-management skills, with the ability to prioritize tasks.

A commuter bus is available for NCN workers who travel to and from Thompson, Manitoba, for work. This service helps workers commute safely and conveniently between the community and their workplace.