Job ID #31419: Accounts Payable Vendor Clerk

Hamilton Insurance Group, Ltd.; Hamilton; On-site; CAD 45,000 - 55,000; Full time

Job summary

A municipal government office is seeking an Accounts Payable Vendor Clerk to manage invoices and support financial operations. The ideal candidate should have business experience relevant to accounting duties and be proficient in Microsoft Office, particularly Outlook, Word, and Excel. Excellent communication skills and the ability to work independently are essential. This role supports the financial services of the City of Hamilton.

Qualifications

• Previous business experience related to duties listed.
• Experience in a computerized environment.
• Excellent oral communication skills.
• Ability to communicate effectively and courteously with the public.
• Previous experience in a municipal environment would be an asset.

Responsibilities

• Distributes invoices and cheques.
• Monitors scanned invoices for quality.
• Handles vendor invoicing problems.
• Assists Accounts Payable and Accounts Receivable staff as needed.

Skills

Oral communication skills

Ability to prioritize

Ability to work independently

Education

Relevant accounts payable experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully.

Job Summary:

• Job ID #31419: Accounts Payable Vendor Clerk
• Union: CUPE Local 5167
• Job Description ID #: 4151
• Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-city by 4:00 p.m. on October 15, 2025
• Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.

SUMMARY OF DUTIES

Reporting to the Accounts Payable Accounts Receivable Billings & Collections Administrator. Distributes invoices, distributes cheques and performs accounting duties associated with the operation of the Financial Services Division.

GENERAL DUTIES

• Opens, stamps, sorts and distributes incoming external and internal mail.
• Prepares invoices received via Canada Post for scanning to departmental email addresses, separating invoices into individual PDF files for processing in accounts payable software.
• Monitors scanned invoices for image quality during scanning.
• Identifies, corrects or rejects vendor invoicing problems.
• Verifies and routes invoices that are received through the Departmental Invoice Email addresses.
• Distributes internal cheques. Prepares general vendor cheques for Canada Post mailing.
• Monitors and directs requests received through the Accounts Payable (AP) General Email address and AP General phone line to appropriate staff.
• Assembles and labels boxes for storage by recording dates, data and box numbers in a journal for section. Arranges for pick up.
• Assists Accounts Payable, Accounts Receivable and Business Applications staff as requested, including responding to Vendor/Customer queries as appropriate.
• Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
• Performs other duties as assigned which are directly related to the major responsibilities of the job.

QUALIFICATIONS

1. Previous business experience related to duties listed above normally acquired through a combination of education and relevant accounts payable experience.
2. Experience in a computerized environment. Proficient working knowledge of Microsoft Office products including Microsoft Outlook, Word and Excel.
3. Excellent oral communication skills.
4. Demonstrated ability to communicate effectively and courteously with the public.
5. Ability to prioritize.
6. Ability to work independently.
7. Previous experience in a municipal environment would be an asset.

Disclaimer: Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

Terms: The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship. If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.